International Travel

Travel outside the continental United States is reimbursed based on the maximum per diem allowance established by the U.S. Department of State. The rates are posted here: International per diem rates. Expenses should be converted to American dollars, based on the exchange rate in effect during the period of travel.

International travel per diem rates provide for lodging costs up to a maximum amount and an allowance for meals and incidental expenses. Similar to Method 2, the meal per diem is for dinner one night and breakfast the following day. Travelers are also eligible for an additional per diem for breakfast if they leave before 7am, and/or for dinner if they return after 7pm. In these cases, the traveler would be entitled to 20% of the international meal per diem for breakfast and/or 80% for dinner.

Expenses directly related to lodging and meals are included in the International per diem allowance; however, some expenses unique to international travel may be reimbursed at the discretion of the agency, such as: Passport fees, Visa fees, Cost to convert currency, Laundry charges for extended stay, Departure taxes, airfare trip insurance (RF only).

When planning to travel abroad, several precautions need to be taken. If traveling to a nation the US State Department has given a warning level 3-4, written approval from the campus operations manager and/or designee, and notification sent to the campus president, is required before traveling.

It is the traveler’s responsibility to know the document requirements of the country they are traveling to.

Travel policies apply to international trips. When traveling to another continent an additional day of travel is allowed pre and post conference; 2 travel days instead of 1 travel day.

When submitting expense reports providing both the paid receipt and a copy of the credit card transaction will allow for accurate reimbursement. If credit card transactions are not provided we use currency exchange information from: currency converter by date.