The decision to change the credit status of a course from credit to audit (no credit received) or audit to credit must be made before 20% of the course is completed. An Add/Drop form can be obtained from the Registrar's Office or on-line. Permission to make a change in credit status must be obtained from the course instructor and program director.
To audit a course a student must:
- Complete an Audit Form available from the Registrar’s Office.
- On the Audit Form, obtain the following permissions:
- The course instructor who, with the student, may formulate a written agreement of the course requirements.
- The director of the program in which the course is being taught.
- The student's academic advisor.
- Return the completed form to the Office of the Registrar.
Note: An audit fee will be charged for any student auditing a course who is not otherwise enrolled as a student in the University. No credit will be given and no transcript record will be maintained for an Audit course.
Credit by Examination
The College of Nursing recognizes that some students may have acquired skills and knowledge through formal or independent studies or through experiences that are essentially equivalent to those which students acquire in college courses.
Matriculated students in the College may apply for credit by examination in subjects which fulfill graduation requirements for their program. Students should note that credits earned by this method cannot be used to satisfy residency requirements.
Prior to earning credit by examination from an external agency, the student must complete a Credit by Exam Form (obtained from the Registrar’s Office or from the College) and secure written permission from the course instructor as well as approval in writing from their academic advisor and program director.
- Establish eligibility from the specific program.
- Obtain an application form from the Registrar.
- Complete form with approval from specific program director or academic advisor, and course instructor.
- Pay the fee at the Bursar’s Office.
- Present validated application form to instructor prior to the examination.
Students wishing to earn credit by examination must take the examination prior to the beginning of the semester in which the course is offered. Students who do not pass the examination should enroll in the course the following semester.
Credits earned by these examinations will be identified as credit by examination (CR) on the student’s transcript and will neither be listed as a letter grade nor calculated into the grade point average.
Transfer Credit Policy
Transfer credit from another accredited institution to the Upstate Medical University is granted when the following conditions are met: 1) the nature, content, and level of credit is comparable to that offered by Upstate Medical University; 2) the credit earned is appropriate and applicable to the programs offered by Upstate Medical University in light of the student’s educational goals; and 3) a letter grade of "C" or above for all courses for BS students and "B" for MS students has been earned. Students must meet specific program residency requirements.
- Admissions Requirements – The Office of Admissions and the Admissions Committee evaluate all pre-requisite course requirements during the admissions process. Pre-requisite coursework for the BS programs does not have a time limitation. Pre-requisite coursework for the graduate program is evaluated on an individual basis.
- Program of Study Transfer Credit – The Admissions Office and faculty advisor will evaluate transfer credit for all accepted students prior to matriculation. Courses taken more than five years prior to the date of matriculation may be considered for transfer with the approval of the Program Director.
- Transfer Credit After Matriculation – Graduate or undergraduate students desiring to enroll in a course for transfer credit must complete the Transfer Credit Request form before registering for the course. The form is available from the Office of the Registrar or the College of Nursing. To receive transfer credit, students must have written approval from all of the following:
- The course instructor;
- The academic advisor;
- The program director.
All courses listed in the Programs of Study as electives, for which transfer credit is being requested, must be approved by the student's academic advisor and respective program director.
Note: Grades from transfer credit courses are not calculated into the student’s grade point average at Upstate Medical University. Credit for courses taken previously at Upstate Medical University is not transfer credit and is calculated in the student’s grade point average prior to matriculation. Courses are reviewed by the Admissions Committee for credit decisions. This committee may require a student to repeat specific course(s) if they don't meet transfer conditions.
Definition – Independent study shall constitute investigation by a student, with faculty approval and direction.
General Information – The student must be matriculated in order to participate in independent study. A student may take an independent study for a minimum of one credit hour and a maximum of six credit hours and must provide tangible evidence of completion. The number of credit hours taken will be determined prior to the start of the project. The grade issued will be in accordance with the College’s grading system, either a letter grade or pass/fail to be decided at the beginning of the semester. A student shall take only one independent study course per semester. Tuition is assessed on a per credit hour basis.
The independent study application form should be completed prior to the first day of the semester in which the project is to be carried out. Under special circumstances, late applications may be accepted within two weeks after the first day of the semester.
Eligibility – Any student not on clinical or academic probation is eligible to undertake an independent study project.
- The student will seek a faculty member to sponsor the project.
- In conjunction with the faculty mentor, the student shall obtain and complete an independent study application form from the College or the Registrar’s Office, where the academic record will be verified.
- The form is signed by both the faculty sponsor and the program director.
- The completed and approved form must be filed with the Registrar’s Office before independent study begins.
The accrediting institutions of the College of Nursing require a minimum number of contact hours in certain content areas. Requirements for class attendance are at the discretion of the course instructor. Reference should be made, therefore, to the course in question for policy on class attendance.