Philosophy/Professional Conduct/Academic Policies
"The mission of the College of Health Professions is the education of highly skilled health professionals who serve the needs of society in selected areas of health care. This mission is enhanced through faculty service, scholarship, and healthcare."
All administrators, faculty, students, and staff mutually recognize the right of each to be treated in a respectful manner. All should demonstrate objectivity, equity and confidentiality, impartiality and compassion in their dealing with others. Behavior such as racial or sexual harassment, undue criticism, sarcasm, public humiliation and insensitivity to the feelings of individuals or the community at large is inappropriate. All agree that the perception of these behaviors makes them real to the observer. While civility may be the minimum expectation in all interactions, collegiality is the preferred goal - more in keeping with the desires and expectations of all campus citizens.
Upstate Medical University and its affiliates are committed to fostering a diverse community of outstanding medical providers, faculty, staff, and students, as well as ensuring equal educational opportunity, employment opportunity, and access to programs, activities and medical services, without regard to an individual’s race, religion, color, gender, age, national origin or ancestry, disability, sexual orientation, gender identity and expression, marital status, familial status, predisposing genetic characteristics, criminal conviction, domestic violence victim status, veteran status, or other protected category under federal, State and/or local law. Upstate prohibits any form of discrimination, including harassment, within its community or in its programs on the basis of these protected categories.
Students’ classroom and clinical behavior must meet the expectations of their instructors. Behaviors that fail to meet the behavioral expectations of the department or profession will be subject to the following sequential steps.
- First offense: Verbal warning from the course instructor
- Second offense: Written warning
- Third Offense: Meeting with the course instructor and department chair or designee, and second written warning.
- Four or more offenses: Referral to the Student Evaluation Committee for professional behavioral probation.
If the instructor feels that the severity of the unprofessional conducts warrants it, the process may be accelerated to skip one or more of the warnings in steps one through three.
Violations of the Student Code of Conduct will result in referral to the judicial process.
Documentation of action(s) taken, expected behavior(s), and student response(s) will be placed in the student’s departmental file.
Student Records and Transcripts
Student education records are confidential and are released only to appropriate faculty and administrative offices. Release of such records to any other college, prospective employer, or agency occurs only with the written permission of the student except to the extent authorized under FERPA. The Office of the Registrar does not release student addresses or phone numbers unless these appear in the student directory or except as to the extent provided by FERPA to do so without written consent. Official transcripts cannot be given to the student; they must be sent directly to the college, institution, or final recipient. Transcripts cannot be sent for any student whose financial obligations to the University have not been met. Students may obtain unofficial copies of transcripts from the Office of the Registrar.
As stipulated in the Family Educational Rights and Privacy Act of 1974 (section 513 of PL 93 – 380 and amended by section 2 of 93 – 568) any student may make an appointment with a staff member in the Registrar's Office or the appropriate office that maintains the record to review their educational records.
All matriculated students will be required to meet with their academic advisor (or a program faculty member) during the first semester of attendance.
Transitional DPT students must complete and sign a program of study prior to enrollment. Any changes to the program of study must be done in writing and must contain the requisite signatures.
All matriculated students in a program proposing a curriculum change must be notified in writing of the change two weeks prior to the Curriculum Committee meeting at which the change is to be proposed. Student notification is the responsibility of the program.
Faculty may implement degree requirement changes without consent if they also provide course alternatives, substitutions, or options which would permit the student to complete requirements in the usual time span. If the Curriculum Committee of the General Assembly determines that changes to the students’ Program of Study will affect either the students’ ability to graduate in the normal time frame or increase the total course requirements, then the proposed change must have all the affected students’ signatures affixed to the change prior to the Curriculum Committee vote indicating their acceptance of the proposed change.
Residency Requirements for Undergraduates Only
To be considered for a degree from the College of Health Professions Upstate Medical University, the student must be matriculated in a program. A minimum of 24 credit hours must be taken at Upstate Medical University, and credit by examination cannot be used as a residency requirement. Students are expected to complete the program in the required period of time and in sequence; exceptions will be considered by petition through the Academic Dean’s Office. Programs may have additional residency requirements. Consult individual programs for this information.
A matriculated student is one who has been accepted into a degree granting program in the College of Health Professions and who has completed the registration process for the current academic term.
The admission requirements for each degree granting program are established by the appropriate program and the Curriculum Committee and the General Assembly of the College.
In individual cases, a program’s admissions committee may permit a student to complete one or more admission requirements as part of an extended/modified program of study, and still be considered matriculated in the program.
Qualified non-matriculated students may take courses from the College of Health Professions, provided space is available. The following steps are required of all such students:
- Show evidence of completion of all course pre-requisites at the time of seeking the instructor’s approval.
- Receive written permission of the course instructor and program director, if needed (on add/drop form).
- Submit the completed Add/Drop form, and a completed registration form to the Office of the Registrar.
- Pay appropriate tuition and fees at the Office of the Bursar.
Note: No more than nine credits may be earned as a non-matriculated student without special approval of the Dean of the College. A student may take no more than two courses totaling no more than eight credit hours per semester without the special permission of the Dean of the College.
Part-Time Study Options for Undergraduates
At the discretion of the Department in which the student is enrolled, the student may have the option of part-time status for completion of their program of study.
Once matriculated, students selecting this option may take a maximum of 11 credit hours per semester at the undergraduate level. A minimum of one course per semester must be taken in order to maintain part-time status.
In order to register for courses, part-time students must meet with their faculty advisors each semester to obtain the advisor’s written approval of courses prior to registration for the subsequent semester. A minimum of 12 credits of coursework must be taken in each calendar year to maintain part-time status. (See Change in Student Status).
Part-Time Study Option for Graduate Students
At the discretion of the Department in which the student is enrolled, the student may have the option of a part-time status for completion of their program of study.
Once matriculated, graduate students enrolled in a traditionally full-time program who select this option, may take a maximum of eight credit hours per semester. A minimum of one course per semester must be taken in order to maintain part-time status.
In order to enroll for courses, part-time students must meet with their faculty advisors each semester to obtain the advisor’s written approval of courses prior to registration for the subsequent semester. Transfer from part-time to full-time status or vice versa is done with the written approval of the Dean and academic advisor.
Time Limitations for Completion of a Program of Study-Admissions
Former students of the College of Health Professions who are applying for readmission to the college will be reviewed by the programs Admissions Committee. If the student is readmitted into the program, credit for all previous academic course(s) work will be evaluated prior to registration. The evaluation will be conducted by the Admissions Committee in conjunction with the appropriate course instructors. Prior to approving advanced standing for course work previously taken at the Upstate Medical University or transfer credit from other institutions, the Committee may require that the student demonstrate current knowledge or competency in the subject area. The method of assessment will vary according to the individual student circumstances. The student may be required to: have an interview with the course instructor; submit course descriptions and outlines from courses taken at other universities or colleges; take oral exams; take clinical exams; or apply for credit by examination.
For those students who are presently matriculated in the College of Health Professions, but who have been on a leave of absence or have sufficiently lengthened their course of study to be of concern, it is the responsibility of the Student Evaluation Committee to assure that the student finishes the program of study in a timely fashion. Requests for a leave of absence beyond one year or requests for extended part-time study or other such situations where a student’s curriculum would be protracted, must be approved by the Student Evaluation Committee prior to the implementation of such a program.
Time Limitation for Completion of Programs
The purpose of this limitation is to avoid undue delay in the completion of the degree requirements and to insure that course work and research are not outdated before the degree is granted.
Programs must be completed within a time period not greater than 2 1/2 times the standard curriculum length from the date of matriculation. If this time limit is exceeded, the degree will not be conferred unless permission is granted by the Student Evaluation Committee following a student petition to the Dean of the College.
All students enrolled in the College must complete their program of study according to the schedule established with their faculty advisor and on file with the Registrar. The faculty advisor will notify the Dean of the College and the Registrar if the student is not maintaining progress according to their schedule.
Professional (Entry Level) Doctor of Physical Therapy
The Professional (Entry Level) Doctor of Physical Therapy degree candidates must complete all the graduate requirements outlined in the program of study within five years from the date of matriculation.
Post Professional (T-DPT) Doctor of Physical Therapy (last class admitted 6/2013)
All Post Professional (T-DPT) Doctor of Physical Therapy degree candidates must complete the core portion of the T-DPT curriculum within three years or within three program cycles, whichever is later.
T-DPT degree candidates with a credit requirement of 15-30 hours must complete their degree within five years.
T-DPT students may take no more than five elective credits before enrolling in PHYT 682 (Evidence-Based Practice and Decision Making).
T-DPT degree candidates with a credit requirement of 31-50 hours must complete their degree within seven years.
Masters Level Programs
For the Master Level programs, all degree requirements are to be completed within five years from the date of matriculation. All students enrolled in the College of Health Professions must complete their program of study according to the schedule established with their faculty advisor and on file with the Registrar. The faculty advisor will notify the Dean of the College and the Registrar if the student is not maintaining progress according to their schedule. If the time limit for completion of the degree is exceeded, the above degrees will not be conferred unless permission is granted by the Dean following a recommendation from the Student Evaluation Committee.
Change in Student Status
Students are normally full-time unless they are admitted as part-time or extended curriculum. Any change in status requested by the student must be approved by the department chair.
Requesting a Leave of Absence
Any student desiring a leave of absence from the College of Health Professions will complete the following:
- Request a leave (in writing) on the College Leave of Absence form obtained from the Office of the Registrar. The request should include:
- the length of time desired for the leave (up to one year)
- reasons for the request
- all required signatures
- mailing address while on leave
- Obtain approval from department chair.
- Seek approval from the Bursar's Office, Financial Aid Office, Residential Life, and Office of Registrar.
- The student should continue coursework (barring any emergency) until the leave of absence is approved.
- While on a leave of absence, a student may not register for new courses, complete courses previously taken, or do remedial work (such as take a re-examination for a course) at the Upstate Medical University.
Returning from a Leave
A student desiring to return from a leave of absence must:
- Notify the Office of the Registrar in writing at least one month before the expected return date.
- Meet with the department/program chair or designee to schedule courses for the academic year.
- Notify the Student Health Office and update health records if necessary.
Failure to return from a leave of absence as indicated in the terms of the leave of absence will result in an administrative withdrawal. An administrative withdrawal is a terminal separation from Upstate Medical University.
Withdrawal from the College
A student who wishes to withdraw from the College should complete the appropriate withdrawal form. Approval to withdraw should be obtained from the Bursar's Office, Financial Aid Office, Residential Life, and Student Services. Only upon completion of this form, with all the approval signatures, will a student be considered "officially" withdrawn. A student who has withdrawn from the College may seek readmission by reapplying through the Admissions Committee for their particular program.