Grade Appeal Process
The purpose of the grade appeal process is to protect the rights of both the student in earning a grade and the faculty in assigning a grade. Whereas it is recognized that faculty have the right to use their professional judgment both subjectively and objectively in determining a student’s grade based on academic performance, faculty have the responsibility to award the grade in a uniform manner based on established expectations and criteria for academic (including clinical) performance. And, whereas it is recognized that students have the right to appeal a grade that has seemingly been awarded in an arbitrary and capricious manner, students have the responsibility to accept the faculty members professional judgment about quality of work and to adhere to the guidelines set forth by the faculty and the University.
- The grade appeal process is not intended to deal with concerns about the general conduct or instruction of the course.
- Grades assigned as a result of a found violation of the Student Code of Conduct can not be appealed through this process. Rather, the appeal is through the process delineated in the Student Code of Conduct.
- Only final course grades can be appealed; however, individual assignments can be evidence if it can be shown that the grade earned on a given assignment resulted in a lower final grade.
- Application - Students may appeal a grade based on the following reasons:
- The grade awarded is based other than upon academic or clinical performance as outlined in the syllabus.
- The grade awarded was not calculated according to the prior established guidelines set forth by the faculty and distributed to students.
- The standards for determining the grade were more demanding and rigorous than for other students.
- The grade awarded was calculated on false or erroneous information.
- The burden of proof rests with the student to demonstrate that the final grade was awarded inappropriately.
- A formal appeal can not be accepted until the informal appeal has been exhausted.
- Falsification or fabrication of information to support an appeal is subject to disciplinary action under the Student Code of Conduct.
- Informal Appeal – the student meets with the faculty or course coordinator in the case of multiple instructors. If a resolution is reached, the faculty submits a grade form to the Registrar’s Office to record the grade change. If no resolution is reached, the student may submit a formal appeal. In most cases the discussion between the student and the instructor should suffice and the matter should not need to be carried further.
- Formal Appeal - The formal appeal is submitted to the Dean of the College. The Dean will convene the Executive Committee of the Student Evaluation Committee. The Executive Committee will review the appeal and render a decision as to the final grade. The review will include consultation with the department faculty and the student. If the grade is changed, the Chair of the Executive Committee will so inform the Registrar. The formal appeal must be initiated within four business days of the end of the semester. For courses that do not run the full standard semester, the formal appeal must be submitted within four business days of the grade being recorded on the student’s academic transcript. The formal appeal will be mediated in a manner as expeditiously as possible, usually within two business days.
A deficient grade may be remediated by repeating the course in its entirety and receiving a grade as specified by the department chair/program director of the program of study in which the student is enrolled. This must be done no later than the next academic year or the next time the course is offered.
Upon completion of the repeated course, the previous grade received is deleted from the cumulative grade point average (G.P.A.), but remains on the student’s transcript.
Repeat a Course
A student may be given the opportunity to repeat a course in which a failing grade was received in one of two ways:
- The student receives the permission of their department chair, the particular faculty member teaching the course, and the Registrar.
- The Student Evaluation Committee recommends or requires that the student repeat a course. Upon completion of the repeated course, the previous grade received is deleted from the cumulative grade point calculation but remains on the student’s record.
NOTE: Professional (Entry Level) Doctor of Physical Therapy - The student may be required to repeat a course in which the student received a grade of "D-", "D", "D+", "F", "XF", or "WF". The course must be repeated in its entirety the next time the course is offered and the student must receive a grade of "C" or better or a grade of "P" for P/F courses. Upon completion of the repeated course, the previous grade received is deleted from the cumulative grade point average (G.P.A.), but remains on the student’s transcript.
NOTE: Post Professional (T-DPT) Doctor of Physical Therapy (last class admitted 6/2013) - The student may be required to repeat a course in which the student received a grade of "D-", "D", "D+", "F", "XF", or "WF". A deficient grade may be remediated by repeating the course in its entirety or by fulfilling the course instructor’s requirements for remediation. This must be completed within one year of the date of receipt of the failing grade. Upon completion of the repeated course, the previous grade received is deleted from the cumulative grade point average (G.P.A.), but remains on the student’s transcript.
Academic Performance/Academic Status-Graduate
Attendance at the College is considered a privilege and not a right. The faculty and administration reserve the right to terminate, at any time, the enrollment of any student within the College if the student is considered in any way unfit for the study and practice of the health sciences professions or if the student does not meet the standards of the State University of New York.
- To be considered in good academic standing and to be eligible for graduation, students must maintain a cumulative graduate grade point average (G.P.A.) of 3.0 or higher.
- A minimum grade of "C-" must be earned in all courses taken as a graduate student.
- Graduate students whose cumulative G.P.A. is less than 3.0 and greater or equal to 2.33 will be placed on provisional status. Students in provisional status for one or more semesters will be considered for either academic probation or dismissal.
- Graduate students whose cumulative G.P.A. is less than 2.33 will be placed on academic probation and considered for dismissal.
- Any graduate student, whether full-time or part-time, who does not register for course work for two consecutive semesters (excluding summer session) and who fails to request a leave of absence for that period, shall be automatically withdrawn from the College at the end of the second semester.
- Graduate students whose professional behaviors are deemed to be deficient or inconsistent with those of their health science profession may be considered for professional behavioral probation.
- A graduate student whose clinical performance is judged to be deficient or unsafe will be considered for clinical probation.
- Graduate students will be considered for dismissal after having been placed on either provisional status, academic probation, behavioral probation, or clinical probation for one semester.
- Transcript Notations:
- Student transcripts will not reflect being placed on provisional status.
- Student transcripts will permanently reflect being placed on academic probation.
- Student transcripts will permanently reflect being placed on professional behavioral probation.
- Student transcripts will permanently reflect being placed on clinical probation.
Academic Performance/Academic Status-Undergraduate
- To be considered in good academic standing and to be eligible for graduation, students must maintain a cumulative graduate grade point average (G.P.A.) of 2.0 or higher.
- Students whose cumulative G.P.A. falls below 2.0 will be notified by the Office of the Registrar that they have been placed on probation. Students remaining on probation for two or more consecutive semesters will be considered for dismissal.
- Any full-time student who does not register for a given semester may be administratively withdrawn.
The last exam given by a course professor in a given semester, be it a unit exam or final exam, must be scheduled during the final exam period. Courses that are strictly "clinical" or "laboratory" in nature are excluded from this policy.