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Change in Credit Status

The decision to change the credit status of a course from credit to audit (no credit received) or audit to credit must be made before 20% of the course is completed. An Add/Drop Form can be obtained from the Registrar. Permission to make a change in credit status must be obtained from the course instructor and department chair/educational coordinator.


To audit a course a student must:

  1. Complete an "audit" form available from the Registrar’s Office.
  2. On the Audit Form, obtain the following permissions:
    1. The course instructor who, with the student, may formulate a written agreement of the course requirements.
    2. The educational coordinator/department chair of the division under whom the course is being taught.
    3. The student’s educational coordinator/department chair.
  3. Return the completed form to the Office of the Registrar.

Note: An audit fee will be charged for any student auditing a course who is not otherwise enrolled as a student in the University. No credit will be given and no record will be maintained for an Audit course.

Graduate Transfer Credit Policy

Credits taken at other institutions may be transferred to the Upstate Medical University. Transfer of credits toward a degree program at Upstate Medical University must be approved by the department chair.

Professional (Entry Level) Doctor of Physical Therapy

Six semester hours of transfer credit may be accepted to meet graduation requirements for a graduate degree. By petition to the department chair and the Dean of the College of Health Professions, a limited number of additional credits can be approved for transfer.

Post Professional (T-DPT) Doctor of Physical Therapy (last class admitted 6/2013)

Students entering with a Bachelor’s degree may transfer a maximum of 25 credits. Students entering with a master’s degree may transfer a maximum of 15 credits. Instructions for applying for transfer credit are found in the portfolio instructions.

Credit by Examination - Undergraduate

  1. The College of Health Professions recognizes that some students may have acquired skills and knowledge through formal or independent studies or through experiences that are essentially equivalent to those which students acquire in college courses.
  2. Matriculated students in the College may apply for credit by examination in subjects which fulfill graduation requirements for their program (refer to individual program policies). Students should note that credits earned by this method cannot be used to satisfy residency requirements.
  3. Procedure:
    1. Establish eligibility from the specific program.
    2. Obtain an application form from the Registrar.
    3. Complete form with approval from specific department chair or educational coordinator and course instructor.
    4. Pay the fee at the Bursar’s Office.
    5. Present validated application form to instructor prior to the examination.
  4. Students wishing to earn credit by examination must take the examination prior to the beginning of the semester in which the course is offered. Students who do not pass the examination should enroll in the course the following semester, or the length of their program may be extended.
  5. Credits earned by these examinations will be identified as credit by examination (CR) on the student’s transcript and will neither be listed as a letter grade nor calculated into their grade point average. Students may earn credit through the following examinations:
    1. Advanced Placement Program (A.P.)
    2. College Level Examination Program (C.L.E.P.)
    3. Excelsior College (ECE) or American College Testing - Pupil Evaluation Program (ACT-PEP) if taken outside New York State
    4. American Chemical Society Exams as Listed:
      1. ACS Examination General Chemistry
      2. ACS Organic Chemistry
      3. ACS Biochemistry
    5. Faculty Examinations
  6. Credit by examination is subject to the following specified minimum performance levels:
    1. Faculty examinations - the minimum performance level will be equivalent to a grade of "C" in the course.
    2. Advanced Placement Program (A score of "3" or higher).
    3. College Level Examination Program. The mean score obtained by persons from the standardized groups who had earned a grade of "C" in a formal course.
    4. New York State Excelsior College Examination Performance at a grade level of "C".
    5. Laboratories: If a student has a non-transferable formal course with lab and passes the appropriate ACS exam, then the student will have fulfilled the course requirement for both lecture and lab. If the student does not have a course in the subject area, but successfully passes the ACS exam, the student has completed only the lecture portion of the chemistry course. A laboratory practical would be needed for the laboratory portion of the course or the student would need to successfully complete an appropriate chemistry laboratory course.
  7. CLEP and ECE Examinations to Fulfill Admissions Requirements: Please contact the Admissions Office for CLEP and ECE examinations to fulfill prerequisites.

Transfer Credit Policy - Undergraduate

Transfer credit from another accredited institution to the Upstate Medical University is granted when the following conditions are met: 1) the nature, content, and level of credit is comparable to that offered by Upstate Medical University; 2) the credit earned is appropriate and applicable to the programs offered by Upstate Medical University in light of the student’s educational goals; and 3) a letter grade of "C" or above has been earned. Students may transfer a maximum of 30 semester hours of college credit to fulfill Upstate Medical University's requirements.

  1. Admissions Requirements – The Office of Undergraduate Admissions evaluates transfer credit prior to a student matriculating. Written notification of accepted transfer credit is provided during registration. Courses taken more than five years prior to the date of matriculation may be transferred only with the approval of the Admissions Committee.
  2. Program of Study Transfer Credit – The Undergraduate Admissions Office and appropriate faculty members will evaluate transfer credit for all accepted prior to matriculation. Written notification of accepted transfer credit is provided during registration. Courses taken more than five years prior to the date of matriculation may be transferred only with the approval of the course instructor.
  3. Transfer Credit After Matriculation – Students desiring to enroll in a course for transfer credit must complete the Transfer Credit Request form before registering for the course. The form is available from the Office of the Registrar. To receive transfer credit, students must have written approval from all of the following:
    1. The course instructor
    2. The Department Chair

Note: Grades from transfer credit courses are not calculated in the student’s grade point average at the Upstate Medical University. Credit for courses taken previously at the Upstate Medical University is not transfer credit and is calculated in the student’s grade point average prior to matriculation. Courses are reviewed by program admissions committees for credit decisions. These committees may require a student to repeat specific course(s).

Independent Study- Undergraduate

Definition – Independent study shall constitute investigation by a student, with faculty approval and direction.

General Information – The student must be matriculated in order to participate in an independent study. A student may take an independent study for a minimum of one credit hour and up to six credit hours and must provide tangible evidence of completion. The number of credit hours taken will be determined prior to the start of the project. The grade issued will be in accordance with the college’s grading system, either a letter grade or pass/fail to be decided at the beginning of the semester. A student shall take only one independent study course per semester. Tuition is assessed on a per credit hour basis.

The independent study application form should be completed prior to the first day of the semester in which the project is to be carried out. Under special circumstances, late applications may be accepted within two weeks after the first day of the semester.

Eligibility – Any student not on clinical or academic probation is eligible to undertake an independent study project.

Application Procedure –

  1. The student will seek a faculty member to sponsor the project.
  2. In conjunction with the faculty mentor, the student shall obtain and complete an independent study application form from the Registrar’s Office where the academic record will be verified.
  3. The completed and approved form must be filed with the Registrar’s Office before independent study begins.

Class Attendance

The accrediting organizations of the various programs in the College of Health Professions require a minimum number of hours of exposure in certain course areas. Class attendance requirement is at the discretion of the course instructor. Therefore, reference should be made to the individual course policies or, in the absence of individual course policies, to the departmental handbook for policy on class attendance.