Upstate Announcements for October 16, 2019
Interim President Mantosh Dewan to give State of University Address today at 4 p.m.
Upstate Interim President Mantosh Dewan, MD, will give the State of the University address today, Oct. 16 at 4 p.m. in the Medical Alumni Auditorium of Weiskotten Hall. The address will be available via videoconferencing to the conference room at Binghamton Clinical Campus, the fifth floor conference room at the Galleries, and classrooms A/B at Community Campus. The address is open to the Upstate community. The videotaped presentation will be available Oct. 17 at: http://www.upstate.edu/president/intra/forums.php.
Flu clinic schedule available online now
Flu clinics are underway on both campuses. The complete schedule is available online at http://www.upstate.edu/health/calendar.php. Employee/Student Health offers flu vaccine by appointment. To schedule an appointment, use the online portal at https://eshportal.upstate.edu or call 315-464-4260 (Downtown) or 315-492-5624 (Community).
New Faculty Orientation and reception are Oct. 17
New Faculty Orientation will be held Thursday, Oct. 17 from 3 to 5 p.m. in 2231 Weiskotten Hall. The orientation allows new faculty to be welcomed by university leadership and to learn more about the institution and available resources. To register for orientation, visit http://www.upstate.edu/hr/intra/training/register/index.php?topicid=140237. A wine and cheese reception will immediately follow orientation from 5 to 6 p.m. in the ninth floor cafeteria of Weiskotten Hall. The entire Upstate Community is invited to attend. To register for the reception, visit http://www.upstate.edu/hr/intra/training/register/index.php?topicid=143955. For more information, email Michele Henderson at firstname.lastname@example.org.
Morrison offers Superfood Thursday Oct. 17
Morrison will host Superfood Thursday Oct. 17 from 11 a.m. to 1 p.m. in Café 750 at Downtown Campus, featuring October’s superfood—pumpkin.
Lori’s Gift Shop reopens Oct. 18
Lori’s Gift Shop will reopen Friday, Oct. 18 in the lobby of Upstate University Hospital’s Downtown Campus. A grand reopening celebration will be held Monday, Oct. 21. The first 50 visitors will receive a $5 coupon. Store hours are 8 a.m. to 8 p.m. Monday through Friday and 9 a.m. to 8 p.m. Saturday and Sunday. For more information, call Jonathan Adler at 315-464-5610.
Community Campus Primary Care Provider Rounds are Oct. 18, 25 and Nov. 1, 8, 15
Community Campus Primary Care Provider Rounds are held Fridays from 7:30 to 8:30 a.m. in Classroom A/B at Community Campus. For more information, email Beth Sellers at email@example.com. The schedule is as follows:
Oct. 18—Jesse Ryan, MD: Evaluation of Neck Masses in Adults
Oct. 25—Lee Livermore: Facts and Myths Surrounding E-cigarette Use
Nov. 1—Gregory Eastwood, MD: Finishing Our Story-Preparing for the End of Life
Nov. 8—Tamara Roberts, RN, MSN: Initial Management of Burn Patients
Nov. 15—Michele Chai, MD: Opiate Use in Pregnancy and Neonatal Abstinence Syndrome
Epic system upgrade is Oct. 19
A scheduled Epic system upgrade will take place Saturday, Oct. 19. IMT-Training is offering Epic demonstration sessions on several campuses for both inpatient and ambulatory staff. For more information, visit http://www.upstate.edu/epicupgr.
Coffee with the CEO is October 21, 22 and November 8, 14, 18
Join Upstate University Hospital Robert Corona, DO, MBA, for a brief presentation, coffee and a conversation. To confirm attendance, R.S.V.P. to www.upstate.edu/ceocoffee. The schedule is as follows:
Monday, Oct 21, 7:30 to 8:30 a.m. in the Community Room at Community
Tuesday, Oct 22, 3 to 4 p.m. in the atrium of Upstate Cancer Center
Friday, Nov 8, 11 a.m. to noon in the Education Room on the fifth floor of Upstate Health Care Center
Thursday, Nov 14, 4 to 5 p.m in the Community Room at Community Campus
Monday, Nov 18, 3 to 4 p.m. in the atrium of Upstate Cancer Center
Faculty Educator Development Seminar is Oct. 22
Henry Roane, PhD, BCBA-D, will present How to Teach Through Mentoring Tuesday, Oct. 22 from noon to 1 p.m. in room 318 of the Health Sciences Library in Weiskotten Hall. The seminar is full but is available to stream live at: https://upstate.rev.vbrick.com. For more information, email Michele Henderson at firstname.lastname@example.org.
University of California Berkeley immunotherapy researcher to visit campus Oct. 22 and 23
David Raulet, PhD, Esther and Wendy Schekman Chair in Basic Cancer Biology and professor of immunology and pathogenesis at University of California Berkeley, will present Activation, Inhibition and Desensitization of NK Cells: Mobilization of NK Cells for Immunotherapy Tuesday, Oct. 22 from 11 a.m. to noon in 4414 B/C of the Academic Building and again Wednesday, Oct. 23 at 7 a.m. in C1076 A/B/C at Upstate Cancer Center as part of Upstate Cancer Center Grand Rounds. For more information about the visit, email Mobin Karimi, MD, PhD, at email@example.com.
Halloween Parade volunteer deadline is Oct. 23
Volunteers are sought to hand out treats during the annual Halloween Parade at Upstate Golisano Children’s Hospital Thursday, Oct. 31 beginning at 10:30 a.m. Registration is required to participate by emailing Beth Kinsley at firstname.lastname@example.org no later than Oct. 23. No scary costumes, weapons, or bloody attire is permitted. Volunteers must supply their own treats and may include candy, coloring books, stickers, small toys.
Healing Muse Reception is Oct. 23
The Center for Bioethics and Humanities will host a launch celebration for The Healing Muse (Volume 19) Wednesday, Oct. 23 from 4 to 5 p.m. in the Medical Alumni Auditorium of Weiskotten Hall. The Upstate community is welcome to attend. For more information on The Healing Muse, call Andrea Musolino at 315-464-8464.
Clear the Air rounds is Oct. 23 and 24
Clear the Air rounds will take place Oct. 23 at 10 a.m. beginning in the atrium of Upstate Cancer Center and Oct. 24 at 10 a.m. beginning in the main lobby of Community Campus. The Upstate Tobacco Free Task Force makes monthly Clear the Air rounds on both campuses to spread awareness that we are a tobacco, smoke, and vape free campus. Upstate offers free nicotine lozenges to keep visitors comfortable while they are visiting. The Upstate community is welcome to join in making rounds. For more information, contact Theresa Hankin at email@example.com or 315-464-3519.
Community Campus Blood Drive is Oct. 23 and 24
A blood drive will be held Wednesday, Oct. 23 from noon to 6 p.m. and Thursday, Oct. 24 from 7 a.m. to 1 p.m. in the cafeteria at Community Campus. To schedule an appointment, call Upstate Connect at 315-464-8668 or email firstname.lastname@example.org.
Brain Neuromodulation Update is Oct. 25
The Brain Neuromodulation Update will be held Friday, Oct. 25 in the auditorium at Hutchings Psychiatric Center. The conference is free but registration is required. Topics include device-based neuromodulation approaches to treating patients with a variety of conditions. For more information, contact Linette at email@example.com or 315-464-3104. To register for the conference, visit www.upstate.edu/cme/.
Active Learning Collaborative Book Club is Oct. 28
The Active Learning Collaborative Book Club will meet Monday, Oct. 28 at noon in 1508 Setnor Academic Building. The club will discuss the book How We Learn: A Visual Guide and offer evidence-based ideas to improve teaching and student learning, including the integration of cognitive psychology findings into the classroom. Club meetings will be held the fourth Monday of each month at noon, and lunch will be provided. Participants are not required to have read the book. For more information, email Margaret Maimone at firstname.lastname@example.org. To register, visit http://www.upstate.edu/hr/intra/training/register/index.php?topicid=140715.
Syracuse Diocese Bishop to celebrate mass at Upstate Oct. 28
The new Roman Catholic Bishop of the Diocese of Syracuse, the Most Reverend Douglas J. Lucia, DD, JCL, will celebrate mass Monday Oct. 28 at noon in the Interfaith Chapel on the first floor of Upstate University Hospital’s Downtown Campus. The Upstate community is welcome to attend. For more information, call Spiritual Care at 315-464-4687.
Welloween begins Oct. 28
Welloween begins Monday, Oct. 28 at 11:30 a.m. with Monday Mile beginning at the Upstate Library. Share your walking photos with Pathway to Wellness on Facebook at www.facebook.com/UpstatePTW or email email@example.com.
Candygrams available to send to coworkers Oct. 28, 29, 30 and Nov. 5, 6, 7
Let your coworkers know they are the best by sending a Swedish fish candygram at no cost. Stop by one of the following locations to create your own candygram:
Oct. 28 from 11:30 a.m. to 1 p.m., ninth floor of Weiskotten Hall
Oc.t 29 from 11:30 a.m. to 1:30 p.m., break room on fourth floor at Galleries
Oct. 30 from 11 a.m. to 1 p.m., cafeteria at Community Campus
Nov. 5 from 11 a.m. to 1 p.m., second floor elevators at Downtown Campus
Nov. 6 from 11:30 a.m. to 1 p.m., lobby of Jacobsen Hall
Nov. 7 from 11:30 a.m. to 1 p.m., break room on fifth floor at UHCC
Those unable to visit a pick-up location are welcome to place an online order by Nov. 8 at: http://www.upstate.edu/hr/intra/staff_resources/upstate_stars/order-candy-grams.php
13thannual Burn Run is Nov. 3
The 13thannual Burn Run will be held Sunday, Nov. 3 at 8:30 a.m. at the East Syracuse Fire Department. A part of the proceeds from the event benefits Upstate’s Clark Burn Center. To register for the kids’ run, 5k, and 10k, visit https://runsignup.com/Race/NY/EastSyracuse/TheBurnRun. For more information, contact Paul Knierman from 8F from 7 a.m. to 3 p.m. on Vocera.
Upstate’s Annual Memorial Service is Nov. 3
Upstate’s Annual Memorial Service will be held Sunday, Nov. 3 at 2 p.m. in the Interfaith Chapel at Downtown Campus. The service will remember patients and others who have died between Oct. 1, 2018 and Sept. 30, 2019. Visitors are welcome to decorate a leaf of remembrance to be read during the service. Leaves are available at the Center for Spiritual Care in room 1224. For more information, call 315-464-4687.
Election Day is Nov. 5
The Governor’s Office of Employee Relations has designated Nov. 5 as a floating holiday. All Upstate units and departments will be open and operative. Eligible state and Research Foundation employees who work Nov. 5 will earn a compensatory day to be used at a mutually convenient date based on operating needs. Holiday compensatory days off must be used within one year of accrual or they are forfeited. Election Day will continue to be a dark green holiday for eligible UUP-represented, Agency Police Services-represented and unclassified Management Confidential (M/C) employees as indicated on the 2019 Holiday Calendar, available online at: http://www.upstate.edu/payroll/pdf/calendar/general/upstate_annual_calendar.pdf. Subject to departmental procedures for requesting time off, an eligible employee may use his/her floating holiday beginning Nov. 5, 2019 and ending Nov. 2, 2020. For more information on Election Day or holiday comp time, call Payroll Services at 315-464-4840.
Leveraging Electronic Health Records and Biobanks for Research conference is Nov. 6
Leveraging Electronic Health Records and Biobanks for Research will be held Nov. 6 from 8:15 a.m. to 3:30 p.m. in 4414 B/C Academic Building. Presenters include Ruth Bush from University of San Diego, Lea Davis from University of Chicago, Andrey Rzhetsky from University of Chicago, and Jordan Smoller from Harvard Medical School. To register or receive a brochure, contact Pat at firstname.lastname@example.org or 315-464-5619.
Carol M. Baldwin Breast Cancer Research Lecture is Nov. 6
The annual Carol M. Baldwin Breast Cancer Research Lecture will be held Wednesday, Nov. 6 from 4 to 5 p.m. in 2231 Weiskotten Hall. Keynote speaker Mina Bissell, PhD, distinguished senior scientist at University of California Berkeley, will present Why Don’t We Get More Cancer: The Critical Role of Extracellular Matrix and Microenvironment in Malignancy and Dormancy. The Upstate community is welcome. A reception will follow in the atrium of Setnor Academic Building. For more information and to R.S.V.P., contact Amy Green at email@example.com or 315-464-4517.
Quitting and Cooking Cafe is Nov. 7
The Quitting and Cooking Cafe will be held Thursday, Nov. 7 from 10 a.m. to noon in the atrium of Upstate Cancer Center. Advice on quitting, healthy food samples, recipes, and light refreshments will be available to Upstate employees, students, volunteers, and patients. For more information on Pathway to Wellness programs, visit www.upstate.edu/wellness.
Autism Spectrum Disorders conference is Nov. 7 and 8
Autism Spectrum Disorders: Early Detection—Bridging Research and Practice will be held Nov. 7 and 8 at Drumlins Country Club, 800 Nottingham Rd., Syracuse. Amy M. Wetherby, PhD, CCC-SLP, distinguished research professor of clinical services and director of the Autism Institute at Florida State University College of Medicine, will be the keynote speaker. For registration information, visit https://www.upstatefoundation.org/UpstateCON2.
Upstate Addiction Psychiatry Conference is Nov. 8
The Upstate Addiction Psychiatry Conference will be held Friday, Nov. 8 in the auditorium of Hutchings Psychiatric Center. For more information on the conference and to receive a brochure, contact Linette at firstname.lastname@example.org 315-464-3104. To register, visit www.upstate.edu/cme/.
NEXT Innovation Conference is Nov. 8
The NEXT Innovation Conference will be held Friday, Nov. 8 at the Oncenter. The event is a collaboration between the CNY Biotech Accelerator, Syracuse University and FuzeHub. Panels focusing on students and women in innovation will be featured. Keynote speaker Daniel Faggella, CEO and founder at Emeri AI Research will present Near Term Trends and ROI of AI. For a full conference schedule, visit http://www.next-syr.com. To register, visit http://www.next-syr.com/cashnet/registration.php. For more information, email Kathi Durdon at email@example.com.
Robert B. Barlow Vision Research Seminar is Nov. 8
Daniel Stamer, PhD, Joseph A. C. Wadsworth Professor of Ophthalmology and professor of biomedical engineering at Duke University, will present Modifying Outflow: The Future of Glaucoma Therapies Nov. 8 at noon in 4709 Neuroscience Research Building. For more information, contact Carol Miller at firstname.lastname@example.org 315-464-5241.
Hematology/Oncology Fellowship Visiting Professor Lecture is Nov. 8
Rita Nanda, MD, co-director of breast medical oncology and associate professor of medicine in the section of hematology/oncology at University of Chicago, will present Investigator Perspectives on Recently Approved and Emerging Strategies in the Management of Breast Cancer Friday, Nov. 8 from 5 to 6 p.m. in the conference rooms on the first floor of Upstate Cancer Center. The presentation is approved for 1 AMA PRA Category 1 Credit CME. Registration is limited and required by contacting Joanne Salvagno at 315-464-8286 or email@example.com.
Easy for You is Nov. 12
Easy for You, Upstate's tobacco treatment program, will be held Tuesday, Nov. 12 from 11:30 a.m. to 12:30 p.m. in 7335B of the west wing at Upstate University Hospital’s Downtown Campus. Those with an Upstate ID are welcome to receive help quitting tobacco, chew, and vape. Free nicotine replacement therapy is available. For more information contact Theresa Hankin or Carolyn Walczyk at 315-454-3519 or firstname.lastname@example.org.
Spiritual Care Journal Club to focus on neighborhood trauma and violence Nov. 13
The Upstate community is welcome to attend the Spiritual Care Journal Club meeting Nov. 13 from 12:45 to 1:30 p.m. in 1317 at Upstate University Hospital’s Downtown Campus. The journal article discussion will focus on a multilevel analysis of neighborhood trauma due to violence. To receive a copy of the article, visit the Center for Spiritual Care in 1224 at Downtown Campus.
Holiday Challenge runs Nov. 18 to Dec. 31
Pathway to Wellness invites the Upstate community to join in the online Holiday Challenge from Nov. 18 to Dec. 31. The online challenge offers participants encouragement and guidance to eat smart, move more, and maintain weight during the holiday season. The seven-week challenge is free and provides strategies and resources to avoid holiday weight gain. To register and track your progress, visit https://esmmweighless.com/holidaychallenge/. For more information, email Suzanne Brisk at email@example.com. Pathway to Wellness activities are available online at www.upstate.edu/wellness and on Facebook at www.facebook.com/UpstatePTW.
2020 Flex Spending Account enrollment information for state employees
The 2020 Flexible Spending Account (FSA) open enrollment period for state employee ends Nov. 8. Eligibility requires state employees to work at least half time or be employed in a benefits-eligible position and meet the criteria for enrollment in the New York State Health Insurance Program (NYSHIP), and be expected to be employed for the entire 2020 calendar year. FSA allows state employees to set aside $100 to $2,700 annually through pre-tax payroll deductions. Funds may be used for eligible health care, dental and vision expenses not covered by an insurance plan. For more information on FSA, visit: http://www.flexspend.ny.gov/2019/hcsa.asp.
State employees may contribute up to $5,000 per year, per household in the Dependent Care Advantage Account (DCAA) to be used for elder care, disabled dependent care or child care expenses. Employee contributions are deducted biweekly from gross pay and deposited into the appropriate account. Once eligible services have been received, employees submit a claim form for reimbursement. Employees are also eligible for a DCAA employer contribution. This is a one-time annual employer contribution of $300 to $800 based on the employee’s state salary. The employer contribution will continue in 2020 for unions and affiliates participating in the program and have ratified contracts with the state, including: M/C, CSEA, UUP, PEF, or GSEU. For more information on DCAA, visit http://www.flexspend.ny.gov/2019/dcaa.asp.
M/C, CSEA, UUP employees may contribute up to $14,080 in the Adoption Advantage Account (AAA) for 2020. Contributions are made through pre-tax payroll deductions and may be used for expenses related to the adoption of an eligible child. Current participants must re-enroll to participate in 2020. State employees must enroll online at www.flexspend.ny.gov/ or by calling 1-800-358-7202 no later than 10 p.m. Nov. 8. Online enrollees must reach the confirmation screen to ensure enrollment has been accepted. Wait times increase during the last week of open enrollment. For more information on the AAA, visit https://www.wageworks.com/nys-adoption-advantage/.
For more information on the Health Care Spending Account plan, visit http://www.flexspend.ny.gov or call 1-800-358-7202.
2020 option transfer period information available online
Information on the 2020 health option transfer period for New York state employees is available online at http://www.upstate.edu/hr/intra/benefits/changing_options_state.php.
Eligible state employees have the opportunity to consider the following for 2020:
—Changing current New York State Health Insurance Program (NYSHIP) option
—Enrolling in the opt-out program if eligible
—Changing pre-tax contribution election
—Participating in the Productivity Enhancement Program for eligible M/C, CSEA, UUP, PEF employees
—No action is required if changes are not being made and qualifications remain the same
—The pre-tax contribution election period will run concurrently with the option transfer period; dates will be announced when rates have been approved
—Re-enrollment in the opt-out program each year is no long necessary if employees are still eligible and wish to remain in the same program for the next year
Schedule for holiday paycheck and direct deposit distribution
Final paycheck schedule:
—The final 2019 paycheck for state employees will be distributed late Tuesday, Dec. 24.
—The final paycheck for Research Foundation employees will be distributed Friday, Dec. 20.
—The final paycheck for federal college work study students and student assistants will be dated Thursday, Dec. 19. To have this check mailed, email firstname.lastname@example.org and confirm address.
Payroll and tax information:
—Employees who filed tax exempt in 2018, including student employees, must file a new federal W4 form and/or New York state IT2104 form by Feb. 14 to maintain exempt status. If a new form is not filed, Payroll is required to withhold federal and/or state income tax at the highest possible rate: single with zero withholding allowances.
—The Social Security Administration generally increases the Social Security wage base each year. It is projected to change for 2020 to $136,800. It was $132,900 for 2019.
—The FICA tax rates for 2019, are 6.2 percent for Social Security and 1.45 percent for Medicare, and are expected to remain the same for 2020. Additional tax on wages over $200,000 apply, see IRS rules for details.
—Employees are encouraged to review their paycheck/direct deposit stubs to verify tax information, name and current address. Employees who request changes to their tax withholding should forward a new W4 and/or IT2104 form to Payroll Services, 100 Jacobsen Hall or update their tax withholdings by logging into the NYS Payroll Online Application via the Self-Serve My Payroll link. You may also view these forms from the Payroll website or ask for them in Payroll Services. If not enough income tax is withheld throughout the year, employees may face a penalty when filing their personal income tax return.
—Visit the IRS website for publications and forms at https://www.irs.gov
—For the IRS withholding Calculator, search withholding calculator.
For information on 2020 payroll schedules for state, research, and federal college work study employees, visit: http://www.upstate.edu/payroll/.
Thomas Szasz collection of papers released by Syracuse University
The Special Collections Research Center, part of the Syracuse University Libraries, has released the Papers of Thomas Stephen Szasz (1920-2012), a long-time faculty member at Upstate. Dr. Szasz was a psychiatrist and scholar, best known for his criticisms of psychiatry and modern medicine, as well as his theories on the intersection of law and psychiatry. At nearly 200 linear feet, the collection contains the correspondence, writings, photographs, posters, awards and memorabilia of the noted psychiatrist. For an overview of the collection and more information, visit https://library.syr.edu/digital/guides/s/szasz_ts.htm#d2e51. Questions? Email Cara Howe at email@example.com.
Upstate’s 2020 holiday calendar is now available
Upstate’s 2020 holiday calendar is available online at http://www.upstate.edu/payroll/pdf/calendar/general/upstate_annual_calendar.pdf.
HealthLink on Air features interviews on new Simulation Center
Among recent guests on Upstate's HealthLink on Air are Erik Rufa, MD, and Darren Carboni from Upstate's new Simulation Center; and Doug Campos-Outcalt, MD, a visiting lecturer from the University of Arizona College of Medicine. HealthLink on Air, a podcast and radio show produced by Marketing and University Communications, is available through podcast searches and is broadcast on WRVO Public Media Sundays at 6 a.m. and 9 p.m. Complete shows and individual interviews are also available at www.healthlinkonair.org.