Upstate Announcements for October 23, 2018
Community Campus Blood Drive is Oct. 24 and 25
The Community Campus blood drive will be held Wednesday, October 24 from 12 to 6 p.m. and Thursday, October 25 from 7 a.m. to 1 p.m., in the Cafeteria at the Community Campus. To schedule an appointment, contact the Upstate Connect at 464-8668; or email firstname.lastname@example.org. Walk-ins are welcome. The American Red Cross is asking for blood donations in response to the large-scale hurricane relief effort. They are on the ground to supply comfort and hope to those affected; you can help by being a blood donor during this difficult time.
Healing Muse 18 publication launch is Oct. 25
The Healing Muse, Upstate’s journal of literary and visual arts, will celebrate its 18thissue with a launch party Oct. 25 from 4 to 5 p.m. in the Medical Alumni Auditorium, Weiskotten Hall. The program will feature readings by some of the writers in Muse 18. Light refreshments will be served and copies of the journal will be available for sale. For more information, visit: www.thehealingmuse.org or visit our blog: http://www.thehealingmusecafe.blogspot.com/.
Community Campus Primary Care Provider Rounds are Oct. 26, Nov. 2 and 9
Community Campus Primary Care Provider Rounds are held Fridays from 7:30 to 8:30 a.m. in Classroom A/B through June. CME credits are available and registration is not required. For more information, email Beth Sellers at email@example.com. The schedule is as follows.
Oct. 26—Nicola Jennings, MS, CHES, Special Consideration in the Care of Transgender Patients
Nov. 2—Kristopher Paolini, MD, MTM&H, Lyme and Chronic Symptoms
Nov. 9—Sulada Kanchana, MD, Tremor: Managing the Shaky Patient
Reiki classes offered at Upstate Oct. 27 and Nov. 10
Reiki one will be offered Saturday, Oct. 27 from 9 a.m. to 4 p.m. in the conference room at Upstate Cancer Center. Reiki two will be offered Saturday, Nov. 10 in the conference room at Upstate Cancer Center. Registration is $50 and includes a book. Payment is due the day of class; cash or check made out to Spiritual Care Reiki Fund, Account #44240. For more information, email Bob Crandall at firstname.lastname@example.org or call 4-4687.
Lifesaver Candy Grams for coworkers events are Oct 29 and Nov 1, 5, 7, 13, 14
Let your co-workers know that they are a "Lifesaver” by sending a Lifesaver Candy Gram at no cost. The schedule is as follows:
Monday, Oct 29 from 11:30 a.m. to 1 p.m., in the ninth-floor lobby at Weiskotten Hall
Thursday, Nov. 1 from 11:30 to 1:30 p.m. in the fourth-floor break room at the Galleries
Monday, Nov. 5 from 11 a.m. to 1 p.m. in the cafeteria at Community Campus
Wednesday, Nov. 7 from 11 a.m. to 1 p.m. in the second-floor lobby of Upstate’s Downtown Campus
Tuesday, Nov. 13 from 11:30 a.m. to 1 p.m. in the lobby of Jacobsen Hall
Wednesday, Nov. 14 from 11:30 a.m. to 1 p.m. in the fifth-floor break room of UHCC
To request supplies to be sent by interoffice mail, email Megan Chase at email@example.com and include your name, location, department, and number of Lifesaver Candy Grams needed by Nov. 14.
Senior Medication Safety Fair is Oct. 30
The third annual Senior Medication Safety Fair is Oct. 30 from 4:30 to 7 p.m. at HealthLink, 6333 Rt. 298, East Syracuse. Pharmacists will be available to go over medications with participants. Physical therapists will screen for balance and mobility. Unused medications will be taken for safe disposal. Light refreshments will be offered and parking is free. Register online at https://www.upstate.edu/healthlink/register.php.
Upstate’s Addiction Psychiatry Conference is Nov. 2
The second annual Upstate Addiction Psychiatry Conference will be held Nov. 2 from 8 a.m. to 3:15 p.m. at the Hutchings Psychiatric Center Auditorium. The conference will focus on the alcohol purchase license program, the role of trauma in addictive behaviors, policy approaches to addressing the opioid crisis and legalizing recreational cannabis. Speakers include Brian Johnson, MD, professor of psychiatry and anesthesia, director of Addiction Psychiatry and director of the Addiction Psychiatry Fellowship Program at Upstate; Dessa Bergen-Cico, PhD, CAS, associate professor of Public Health and coordinator of Addiction Studies at Falk College at Syracuse University; and Rebecca Haffajee, JD, PhD, MPH, assistant professor of Health Management and Policy at the University of Michigan School of Public Health. Register online at www.upstate.edu/cme. Questions? Contact Linette Thorp at firstname.lastname@example.org or 464-3104.
Population Health Symposium is Nov. 2
SUNY Upstate, SUNY ESF, and Syracuse University will highlight and build interdisciplinary relationships between population health scholars on the University Hill to generate proposals for external funding at the Population Health Symposium Nov. 2 from 8:30 a.m. to 4:30 p.m. in 304 Schine Student Center on the SU campus. The day will consist of lightening round research talks by faculty members of all three institutions. Participants will have the opportunity to brainstorm ideas for specific funding proposals during breakout sessions centered around major themes, like: child and maternal health, environmental health, addiction and mental health, veterans, trauma and violence, disability, and health-related policy. Breakfast and lunch will be provided. The Population Health Symposium is a CUSE Grant project convened by: The Lerner Center, Aging Studies Institute, Falk College, SUNY Upstate, and SUNY ESF. For more information and registration, please visit http://lernercenter.syr.edu/population-health-symposium/.
Upstate's Annual Memorial Service is Nov. 4
Upstate’s annual Memorial Service will be held Sunday, Nov. 4 at 2 p.m. in the Interfaith Chapel at Downtown Campus. The Upstate community is invited to attend. Families who have lost a loved one this year have been invited. Staff are welcome to remember a co-worker or loved one, and are invited to read or join the choir. Those unable to attend can fill out a memory leaf to be read during the service. For a memory leaf, visit Spiritual Care at 1224 Upstate University Hospital Downtown Campus. A reception sponsored by the Advocates for Upstate will immediately follow. For more information, call 4-4687.
Election Day, Nov. 6, is a floating holiday
The Governor's Office of Employee Relations (GOER) has advised that university units and departments will be open Nov. 6, Election Day. Eligible state and research employees who work Nov. 6 will earn a compensatory day to be used at a mutually convenient date, based on operating needs. Subject to departmental procedures for requesting time off, an eligible employee may use his/her floating holiday beginning Nov. 6, 2018, and ending Nov. 4, 2019. For more information, call Payroll Services at 464-4840.
Pre-retirement mini workshops are Nov. 7
TIAA will present a series of pre-retirement educational mini-workshops Nov. 7 in the East Lounge of the Campus Activities Building. Training will focus on the foundations of investing. Mini sessions will be held from 8:30 to 9:30 a.m., 10:30 to 11:30 a.m., 1 to 2 p.m., and 3 to 4 p.m. To register online, visit https://www.cvent.com/events/suny-upstate-medical-money-at-work-1/registration-56bdb0d0447a4c76be096dcc48fc7256.aspx?fqp=true or call 1-800-732-8353. Seating is limited. Employees should seek manager’s approval to attend this educational session.
New Faculty Reception is Nov. 8
Faculty Affairs and Development will host the New Faculty Reception Thursday, Nov. 8 at 5 p.m. in the ninth floor cafeteria at Weiskotten Hall. The Upstate community is invited to welcome new faculty. Wine, soda and hors d’oeuvres will be served.
Public Health Grand Rounds is Nov. 8
Public Health and Preventive Medicine Grand Rounds on Maternal Mortality will be held Thursday, Nov. 8 at 12:15 p.m. in 2231 Weiskotten Hall. Tyler Barreto, MD, assistant professor at University of Texas Health San Antonio will present Maternal Mortality: Shortening the Journey to a Safe Delivery. To register, visit
https://upstate.zoom.us/webinar/register/WN_dJozf-eiTWmZD4Ni9m1icA. For more information, email Laura Schad at email@example.com.
Flexible Spending Account (FSA) open enrollment ends Nov. 9
The 2019 Flexible Spending Account program open enrollment will be end Nov. 9. Eligibility requires New York state employees to be annual salaried, work at least half-time, must be expected to be employed for the entire 2019 calendar year, and must meet criteria for enrollment in the New York State Health Insurance Program (NYSHIP).
The Health Care Spending Account (HCSA) is a flex spending account program allowing state employees to set aside $100 to $2,650 annually in pre-tax salary to pay for health care expenses not reimbursed by health insurance or other benefits. Only medically necessary medical, dental, vision, hearing, and prescription drug expenses for enrollees and their eligible dependents can be reimbursed under the HCSA.
The Dependent Care Advantage Account (DCAA) is a flex spending account program providing state employees with the opportunity of paying for child care, elder care, or other dependent care expenses on a pre-tax basis. This program allows eligible employees to set aside up to $5,000 annually in pre-tax salary to pay for eligible child care, elder care, or disabled dependent care expenses necessary for them (and their spouses, if married) to work.
Employer Contribution in the DCAA: Employees also are eligible for a DCAA employer contribution. This is a one-time yearly employer contribution of $300 to $800 based on the employees state salary. The DCAA employer contribution will continue in 2019 for unions and affiliates that participate in the program and have ratified contracts with the state. At present, that includes M/C and employees represented by CSEA, PEF, UUP, or GSEU.
Current participants must re-enroll in order to continue participating in 2019. State employees must enroll online at http://www.flexspend.ny.gov/ or by calling 1-800-358-7202 between Oct. 9 and Nov. 9. If you enroll online you must reach the confirmation screen to ensure that your enrollment has been accepted. Don’t delay enrollment, as there may be a longer wait to get through the last week of open enrollment.
If you would like additional information regarding the HCSA or the DCAA plans, please call the FSA Hotline at 1-800-358-7202 or visit http://www.flexspend.ny.gov/.
Child Abuse Medical Provider Program webcast is Nov. 14
Jamie Hoffman-Rosenfeld, MD, child abuse pediatrician at the Butler Center for Children and Families of Children’s Hospital at Montefiore, will present Assessing the Burned Child for Child Abuse Wednesday, Nov. 14 from noon to 1 p.m. For more information and to register, visit http://www.champprogram.com/webcasts.shtml/
Lung cancer vigil is Nov. 15
The annual Shine a Light on Lung Cancer vigil will be held Thursday, Nov. 15 at 5 p.m. at Upstate Cancer Center. Patients and families will speak during a brief ceremony and participants will create a ribbon of light. Luminaria bags will be available to decorate beginning Oct. 25 in the lobby of Upstate Cancer Center. Parking for the event will be in the East Garage and tickets will be validated. For more information please contact Matthew Capogreco at firstname.lastname@example.org.
Upstate Gala is Nov. 16
The Upstate Gala, Upstate Foundation’s 29thannual black-tie event, will be held Friday, Nov. 16 at the Nicholas J. Pirro Convention Center at Oncenter. Festivities begin at 8 p.m.; pre-Gala patron and sponsor party begin at 7 p.m. Proceeds will benefit child and adolescent psychiatric services at Upstate University Hospital and support the creation of a new eight-bed pediatric psychiatric unit at the hospital. Sponsorship opportunities and reservations are available online at https://www.upstatefoundation.org/galaevent or call the Upstate Foundation at 315-464-4416.
Advocates Holiday Pencil Sale is Nov. 15
Orders accepted now through Nov. 18
The annual Advocates Holiday Pencil Sale is accepting orders now through Nov. 18. An on-site sale will be held Nov. 15 from 11 a.m. to 2 p.m. in the small cafeteria at Downtown Campus. Personalized sets of #2 lead pencils are also available to order through Jonathan Adler at email@example.com.
Schedule for holiday paycheck/direct deposit distribution
The final 2018 paycheck for New York state employees will be distributed Dec. 26; Dec. 21 for Research Foundation employees; Dec. 20 for federal college work study students and student assistants. Those interested in having this check mailed, please e-mail STATEPR@Upstate.edu with a confirming mailing address.
Payroll and tax information
All employees who filed tax exempt in 2017, including student employees, must file a new federal W4 form and/or NYS State IT2104 form by Feb. 14 to maintain exempt status. If new form is not filed, Payroll Services is required to withhold federal and/or state income tax at the highest possible rate: single with zero withholding allowances.
—The Social Security Administration generally increases the Social Security wage base each year. It is projected to change for 2019 to $132,300. It was $128,400 for 2018.
—The FICA tax rates for 2019, are 6.2 percent for Social Security and 1.45 percent for Medicare, and are expected to remain the same for 2019. (Additional tax on wages over $200,000 apply, see IRS rules for details.)
—Employees are encouraged to review their paycheck/direct deposit stubs to verify tax information, name and current address. Employees who request changes to their tax withholding should forward a new W4 and/or IT2104 form to Payroll Services, 100 Jacobsen Hall or update their tax withholdings by logging into the NYS Payroll Online Application via the Self Serve My Payroll link. You may also view these forms from the Payroll website or ask for them in Payroll Services. If not enough income tax is withheld throughout the year, employees may face a penalty when filing their personal income tax return.
—Visit the IRS website for publications and forms.
—For the IRS withholding Calculator, search withholding calculator.
Payroll calendars and holiday closures
For 2019 New York state, Research Foundation, and federal college work study payroll schedules, visit http://www.upstate.edu/payroll/. Upstate’s Payroll Services Office at 100 Jacobsen Hall will be closed Nov. 22 and 23; Dec. 24, 25, and 31; and Jan. 1.
OTD offers Emotional Intelligence classes for employees and managers
Organizational Training and Development (OTD) now offers TalentSmart's Mastering Emotional Intelligence (EQ) class. Learn what EQ is, your EQ score, and strategies to handle yourself in times of stress and dealing with others skillfully. Supervisors/Managers answer on-line questions about themselves and invite others to anonymously answer those same questions. Non-supervisors and managers answer on-line questions about themselves. The cost for managers and supervisors is $288; $140 for non-supervisory employees. The registration fee will be charged to the participating employee’s department and covers the online assessment, a workbook for the eight-hour class, and a copy of Emotional Intelligence 2.0. For more information and to register, contact Tracy Fenner at firstname.lastname@example.org or 464-2957. Self-Serve registration is not available for this course.
Sock Out Cancer socks available now at Lori’s Gifts
Colorful, striped Sock Out Cancer socks are available for $10 at Lori’s Gifts at Downtown Campus and benefit the Sock Out Cancer Fund held at the Upstate Foundation. The fund supports unmet needs of pediatric and adult cancer patients and their families at Upstate Cancer Center. Socks are available now through December. For more information, call Terry Toscano Shenfeld at 4-4284.
Weight Watchers at Work
Weight Watchers at Work meetings are held Tuesdays from noon to 1 p.m. in 11405B. To learn more, call Kim Hare at 4-4891.