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Upstate Announcements for October 8, 2020

Upstate’s Institute for Global Health now recruiting ages 16 to 85 for covid vaccine trial 

Upstate’s Institute for Global Health seeks individuals 16 to 85 years of age to participate in a Pfizer covid vaccine clinical trial. For information on how to enroll, email trials@upstate.edu or call 315-464-9869. 

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Upstate’s covid testing site to relocate for winter months 

Upstate’s covid testing site will move from 800 Water Street to the New York State Fairgrounds (581 State Fair Blvd.) beginning Oct. 20. Individuals will enter Gate 2 and follow the signs for the Horticulture Building. Registration is still a requirement. To schedule via Upstate My Chart, visit www.upstate.edu/mychart

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SwipeSense information from Infection Prevention and Human Resources 

Upstate has implemented SwipeSense, an electronic system to monitor hand hygiene, as a safety and health initiative to reduce hospital acquired infections. Upstate leadership, Infection Prevention, supervisors and managers have access to a SwipeSense communication dashboard, which displays hand hygiene activity, to allow for feedback and follow-up with staff to encourage proper hand hygiene.

The SwipeSense system is a tool to help Infection Prevention, supervisors and managers identify gaps in hand hygiene, provide data in a transparent format to encourage more diligent hand-hygiene behavior, and work on process improvements. SwipeSense will be used for the health and safety of patients and staff in ways that will include, but not be limited to: education, exposure contact tracing, and data collection.

The intent of the SwipeSense system is that it be used in a positive, constructive, and educational manner to help Upstate achieve hand hygiene compliance, and not to serve as the basis for future adverse employment action(s) or time monitoring.
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Signed up for United Way’s CNY 21-Day Racial Equity Habit Building Challenge, but not getting email? 

Individuals who have registered for United Way’s CNY 21-Day Racial Equity Habit Building Challenge, but have not received any daily emails about the program need to log into Proofpoint Quarantine at Manage My Account, click on the email from United Way of CNY (info@unitedway-cny.org) and select release and allow sender. This will allow you to receive the program’s daily email. If you need assistance, contact the Help Desk at helpdesk@upstate.edu or 315-464-4115. If you would like to sign up to participate in the challenge go to www.cnyequity.org/signup. Each day, a video, article or podcast will be sent to participants. The challenge culminates Oct. 21 with “A Community Conversation with Dr. Ibram X Kendi,” a free, virtual event presented by The Friends of the Central Library: https://www.foclsyracuse.org/ibram-kendi/. A complete review of the daily emails can also be found here: https://www.cnyequity.org/21

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Upstate’s Virtual ER 

Upstate’s Virtual ER is open Monday through Friday from 9 a.m. to noon and again from 1 to 5 p.m. Board-certified emergency medicine physicians will see patients of all ages from the privacy of their home vis smartphone or computer. All insurance carriers are accepted, as well as self-pay if the patient prefers. For more information on the service and to make an appointment, visit https://www.upstate.edu/emergency/healthcare/telehealth.php.

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Blood drive is Oct. 9

A blood drive will be held Oct. 9 from 7 a.m. to 1 p.m. in the atrium of Setnor Academic Building. To schedule an appointment, visit https://www.upstate.edu/specialevents/blood-drive.php. There are a limited number of appointments. If you are unable to keep an appointment, please contact Kristin Bruce at brucek@upstate.edu or 315-492-5060 to cancel.

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Race and Medicine lecture available online until Oct. 9

Now through October 9, anyone at Upstate can stream a lecture entitled To Promote Equity, We Must Get Race Right by Dr. Brooke Cunningham, University of Minnesota. The presentation examines how racism impacts patient health and how those in health care can respond. To watch, visit: https://upstate.mediaspace.kaltura.com/media/t/1_9iau73j4/167241081. Email musolina@upstate.edu for more information.  

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Community Campus Primary Care Grand Rounds are Oct. 9, 16, 23 and 30

Community Campus Primary Care Grand Rounds will be held Fridays, Oct. 9, 16, 23 and 30 from 7:30 to 8:30 a.m. Up to 20 individuals will be permitted in Classroom A/B. Rounds will be available via WebEx. To attend virtually, evaluation forms are required to be returned by day’s end to sellersb@upstate.edu to receive credit. If attending in person, individuals must sign the sign-in sheet to receive credit. For more information, email Beth Sellers at sellersb@upstate.edu. The schedule is as follows: 

Oct. 9—Matthew Bowman, PT; Caitlin Farruggio, PT; Jason O’Neill, PTA: Exercise Testing and Prescription with Pulmonary Disease

Oct. 16—Joan Dolinak, MD, FACS: Injurie from the Outside Activities 

Oct. 23—Matthew Elkins, MD: Blood Bank Myth Busters

Oct. 30—Kevin Setter, MD—TBD

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Out of the Darkness walk for suicide prevention is Oct. 10

Out of the Darkness, a walk for suicide prevention, will be held Oct. 10. The walk will be held primarily virtually, but top fundraisers will be invited to complete the walk in person and attend a short ceremony Oct. 10 at 9 a.m. at Long Branch Park. To join or contribute to the Upstate team, visit https://afsp.donordrive.com/index.cfm?fuseaction=donordrive.team&teamID=261876 Questions? Email Siara Clos at closs@upstate.edu.

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Destress for Success is Oct. 12 and 19

Destress for Success will be held Oct. 12 and 19 from 3:30 to 4:30 p.m. via Zoom. To connect, visit https://syracuseuniversity.zoom.us/j/5238104458#success. This program is offered by Syracuse University and brought to the Upstate community by Upstate’s Pathway to Wellness program. The schedule is as follows:

Oct. 12—Discover Your Strengths

Oct. 19—Build Healthy Habits

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Schwartz Center Rounds is Oct. 13

Schwartz Center Rounds will be held Oct. 13 from noon to 1 p.m. via WebEx. The Ongoing Cycle of Work, Eat, Sleep, Back to Work: Eight Days a Week, Life During Covid is open to all staff. Schwartz Rounds gently addresses the way our own behaviors might block communication with patients, families and staff, and allows participants to explore ways to share the stress or isolation within and between disciplines and recognize the stress-release of sharing stories and concerns in a safe environment. All staff welcome. CME’s are available. For more information, email Chaplain Brigid Dunn at dunnbrig@upstate.edu

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Easy for You is Oct 13

Easy for You, Upstate’s tobacco treatment program, will be held Tuesday, Oct. 13 from 11:30 am to 12:30 pm in 7335B, the west wing at Upstate University Hospital. Those with an Upstate ID are welcome to receive help quitting tobacco, chew, and vape. Free nicotine replacement therapy is available. For more information contact Theresa Hankin or Carolyn Walczyk at walczykc@upstate.edu or 315-464-3519.

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25th annual CNY Psychopharmacology Update is Oct. 16

Upstate Psychiatry will host the 25th annual CNY Psychopharmacology Update Oct. 16 from 9 a.m. to 12:30 p.m. via WebEx. To view the schedule and to register, visit https://www.upstate.edu/cme/online-register.php. For more information, email Linette Thorp at thorpl@upstate.edu.

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Making Strides is Oct. 18

Making Strides Against Breast Cancer will be held as a drive through event Oct. 18 from 10 a.m. to 2 p.m. at Destiny USA. The event will feature a survivor tent, merchandise booths, raffles, and a car decorating contest. Upstate Cancer Center is the presenting sponsor. To join an Upstate team or start your own, visit https://secure.acsevents.org/site/SPageServer?company_id=248192&fr_id=97705&pagename=strides_company&fr_id=97705. For more information, email Casaundra Hildreth at hildretc@upstate.edu

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Flu clinic is Oct. 19

Employee Health will hold a flu clinic Oct. 19 from 6:30 a.m. to 4 p.m. at the Performance Center on the 11th floor of Upstate Golisano Children’s Hospital. For influenza information and a flu clinic calendar, visit https://www.upstate.edu/health/fluinfo.php.

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2020 Carol M. Baldwin Breast Cancer Research Lecture is Oct. 20

The annual Carol M. Baldwin Breast Cancer Research Lecture featuring Suzanne Fuqua, PhD, will be held Tuesday, Oct. 20 from noon to 1 p.m. via Zoom. Fuqua will present Intrinsic Resistance or ESR1 Mutations in Metastatic Breast Cancer. The Upstate community is welcome. To R.S.V.P., email Amy Green at greenamy@upstate.edu

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Community Campus Blood Drive is Oct. 21 and 22

The Community Campus blood drive will be held Oct. 21 from noon to 6 p.m. and Oct. 22 from 7 a.m. to 1 p.m. in the cafeteria at Community Campus. To schedule an appointment, visit https://www.upstate.edu/specialevents/blood-drive.php.

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Student flu clinic is Oct. 22

Employee Student Health will hold a flu clinic for students Oct. 22 from 8 a.m. to 4 p.m. in the Campus Activties Building. Appointments are not required. For influenza information and a flu clinic calendar, visit https://www.upstate.edu/health/fluinfo.php.

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VIPink virtual event is Oct. 22 

Ranjna Sharma, MD, FACS, medical director of Upstate Breast Cancer Program, and Jayne Charlamb, MD, FACP, director of Breast Health and Breastfeeding Medicine, will host a conversation in recognition of Breast Cancer Awareness Month Oct. 22 at 2 p.m. on HealthLink’s Facebook page. The discussion will include information on screening, prevention and survivorship, as well as surgical and medical treatment options. Learn about some of the newest technologies available for diagnosis and treatment of breast cancer as well as the latest screening guidelines for unique situations. Information about high-risk individuals will also be discussed. 

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Child Life Program seeks donations for Halloween by Oct. 26

Due to Covid-19, the annual Halloween parade at Upstate Golisano Children’s Hospital will not take place. In lieu of the parade, Child Life Program will provide each patient a Halloween bag of goodies. To donate candy or other items, email Beth Kinsley at kinsleye@upstate.edu by Oct. 26. 

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State of the University address will be live streamed Oct. 28

Interim President Dewan will present the State of the University address Oct. 28. The event will be live streamed to members of the Upstate community. A link to join will be forthcoming. 

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Clinician Peer Support Program of CNY to host training Oct. 29

The Clinician Peer Support Program of Central New York (formerly MIPS-CNY) and the P2P Peer Support Program, offered through the Medical Society of the State of New York, will host a training session Oct. 29 from 9 to 11:30 a.m. via Zoom. Jo Shapiro, MD, FACS, Brigham and Women’s Hospital, developed and will facilitate the training geared toward physicians, nurses, physician assistants, residents and fellows who are good, kind and empathetic listeners and interested in helping their colleagues. Attendance is limited. To register, send your name, role, institution, and email to thomas.hohensee@bassett.org. Once registered, participants will receive a calendar invitation and a Zoom link.

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Get rewarded for using Self-Assessment Health Screening Chat Bot and Fast Pass Lane

If you have not yet started using the upgraded and streamlined Self-Assessment Health Screening Chat Bot yet, you now have a great reason to start. Beginning the week of Oct. 12, two Self-Assessment Health Screening Chat-Bot users, selected at random, will receive an Upstate Stars scratch-off card, redeemable at the Community Cafe, Cafe 750, UHCC, or Betty's Bistro. In addition, starting Nov. 20 and every month following, one Chat Bot user will be chosen to receive a $50 Wegmans or Amazon gift card. The more one uses the Self-Assessment Health Screening Chat Bot, the greater the chances of getting a scratch-off or gift card. For example, if you use use the Self-Assessment Health Screening Chat Bot every day you work, you will have that many entries in the weekly/monthly drawing.

As a reminder, Self-Assessment Screening Chat Bot users are able to use a dedicated Fast Pass Lane for rapid access to the Downtown Campus. The Fast Pass Lane has been rolled out on the 2nd floor bridge entrance at the Upstate Downtown hospital from 6 to 9 a.m. weekdays, and will be rolled out shortly on the Community Campus. The bridge will now serve as a dedicated entrance only to the facility from 6 to 9 a.m. in order to accommodate the Fast Pass Lane. During this time frame, staff should exit the building through the main lobby. The lane on the left of the bridge will be solely for Fast Pass users—everyone else will continue to use the right lane to enter the hospital for temperature screening. Employees are strongly encouraged to use the Self-Assessment Health Screening Chat Bot to expedite the screening process for the benefit of themselves and others. The Self-Assessment Health Screening Chat Bot can be found here: https://www.upstate.edu/emergencymgt/trending/coronavirus/self-screen.php

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Community Giving Campaign: Featuring ACR Health  

Roberto's mother died when he was 7. Today, he helps people battling addiction stay as healthy as possible. When Karen's child came out at a young age, they found no-judgment support at ACR Health. Now, she helps other families. To learn more about ACR Health please watch this video:  

https://youtu.be/dWfQw6-ezAk. To pledge to ACR Health or any of the thousands of agencies through the Community Giving Campaign, visit https://selfserve.upstate.edu/ais/applications/marketing/sefa/epledge/. Self-serve login is required. For general information about the campaign, visit: www.upstate.edu/cgc

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A message from Payroll on holiday paycheck and direct deposit distribution 

Holiday paycheck and direct deposit schedule: 

—The final 2020 paycheck for New York state employees will be distributed as normal from Albany. 

—The final 2020 paycheck for Research Foundation (RF) employees will be Friday Dec. 18. 

—The final 2020 paycheck for federal college work study students and student assistant will be dated Thursday, Dec. 24. If interested in having this check mailed, please e-mail STATEPR@Upstate.edu  with confirming address.

Payroll and tax information: 

All employees who filed tax exempt in 2020, including student employees, must file a new federal W4 form and/or NYS State IT2104 form by Feb. 14 to maintain exempt status. If new form is not filed, Payroll Services is required to withhold federal and/or state income tax at the highest possible rate: single with zero withholding allowances. 

—The Social Security Administration generally increases the Social Security wage base each year. It is projected to change for 2021 to $141,900. It was $137,700 for 2020. 

—The FICA tax rates for 2020, are 6.2 percent for Social Security and 1.45 percent for Medicare, and are expected to remain the same for 2021. (Additional tax on wages over $200,000 apply, see IRS rules for details.) 

—Employees are encouraged to review their paycheck/direct deposit stubs to verify tax information, name and current address. Employees who request changes to their tax withholding should forward a new W4 and/or IT2104 form to Payroll Services, 100 Jacobsen Hall or update their tax withholdings by logging into the NYS Payroll Online Application via the Self Serve My Payroll link. You may also view these forms from the Payroll website or ask for them in Payroll Services. If not enough income tax is withheld throughout the year, employees may face a penalty when filing their personal income tax return.

—Visit the IRS website for publications and forms.

—For the IRS withholding Calculator, search withholding calculator.

2021 Payroll Schedules: Visit the Payroll website for the 2021 payroll schedules for New York state, Research Foundation, and Federal College Work Study employees. 

2020 Year End Payroll holiday office hours announced: The Payroll Services Office, located in 100 Jacobsen Hall, will be closed Nov. 26 and 27, Dec. 25 and Jan. 1

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My Training for Upstate employees

Professional Development and Learning has recently implemented a My Training tab within Blackboard for employees to manage their training due dates and enroll in training courses. For tips and frequently asked questions about using the My Training tab, visit: https://www.upstate.edu/hr/document/faq_for_employee_my_training_tab.pdf

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Upstate Family and Preventive Medicine at Township 5 is accepting new patients

Upstate Family and Preventive Medicine at Upstate University Medicine at Township 5 is accepting new primary care patients. Care is provided by Dr. Laurence Torpey, Dr. Anna Maria Arias and Abigail Brunner, NP. Most insurances are accepted, including the Empire plan. Upstate University Medicine is conveniently located in Township 5, near the Movie Tavern and Costco, and provides free parking. To schedule an appointment, please call 315-551-6000 or visit https://upstateuniversitymedicine.com/

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