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Electronic Death Registry System (EDRS)

The primary purpose of an EDRS is to enable multiple death registration system users (funeral firms, hospitals, nursing homes, physicians, and medical examiners and coroners) to file death records electronically with local and state registrars, within the required 72 hour window after a death occurs. 

Which patients are to be included in the EDRS  at this time?

Inpatients who die of natural causes (any death that doesn’t involve a Medical Examiner or coroner) other than fetal deaths.  

Who needs to be trained?  

All physicians (including residents), NPs, and PAs who certify deaths on inpatients.


Departments and individuals can call Gayle Hyde at 315-464-4253 to inquire about training options for attending physicians, NPs and PAs.  Post-Graduate trainee education is being completed through Graduate Medical Education.

Independent training is also available. NY State DOH Training resources include the following:

At the bottom of the page, you can access a 'Training Schedule and Programs' grid.  The last column to the right contains hyperlinks to prerecorded sessions.

All admitting personnel can assist you in accessing the EDRS.

How do I obtain a password to log in to the system?

You must have a New York State Health Commerce Account.  If you do not already have one, you may contact the Commerce Accounts Management Unit (CAMU) at 1-866-529-1890. 

Health Commerce System (HCS) log in and forgotten password features are available online: https://commerce.health.state.ny.us/public/hcs_login.html

Additional EDRS information: