Non-Employee Orientation

Non-Employee Required Orientation:

1. Review the Non-Employee Orientation Guide and complete the Certificate
2. Review the HIPAA Privacy Rule Education and complete the Certificate
3. Non-Employees will also complete a Confidentiality Agreement at Payroll when their ID badge is activated, which will be recorded by Payroll in the non-employee's Self Serve Tracker record

Certificates:

• Certificates above should be returned to the department initiating the non-employee request within Self Serve
  • The initiating department is responsible for entering certificates into Self Serve Tracker
    • If the department is not able to enter into Self Serve Tracker, a COPY of the completed forms should be sent to OTD for Self Serve Tracker entry (JH Rm 417; fax 4-4400; email otd@upstate.edu).

Non-Employees Remaining at Upstate for Longer Than Four (4) Months:

• It is the responsibilityof the host department and/or supervisor to have the non-employee complete all required mandatory education via Blackboard (https://bb.upstate.edu), including:
  • Safety at Work - Tracker Code: SAW (Blackboard course UH110: Safety-at-Work (SAW))
  • Right to Know - Tracker Code: RTK (Blackboard course RTK: Right To Know (RTK))
  • Institutional Compliance - Tracker Code: COMPLIANCE (Blackboard course UH6218: Compliance, Institutional (Annual))
  • Title IX, Clery Act and Sexual Harassment Prevention Training: Tracker Code: NYSSEXALL (Blackboard course UH7899: Title IX, Clery Act & Sexual Harassment Prevention Training)
• The host manager and/or supervisor should also review policy M-04 Mandatory and Staff Education for additional education requirements.

Non-Employees Without a Blackboard Account Should Complete the Required Education Via the Links Below:

1. 1. Safety at Work (SAW):
      • Review the Safety at Work (SAW) Manual and complete the appropriate post-test:
        • All staff who are not licensed (may or may not provide patient care) OR licensed staff in a job title/role with no patient care:
          Post-Test for ALL STAFF that DO NOT Provide Regular Care to Patients
        • All staff who are licensed patient care providers:
          Post-Test for ALL LICENSED STAFF that Provide Regular Care to Patients
   2. Right to Know Education:
      • Review the Right to Know Education complete the Certificate
   3. Compliance Education:
      • Review the Compliance Education and complete the Certificate
   4. Title IX, Clery Act and Sexual Harassment Prevention Training:
      • Review the Statement of Diversity & Affirmative Action and Title IX Education and complete the Certificate