[Skip to Content]

Non-Employee Orientation

Upstate University Hospital (Both Campuses)

Related Policy: E-06 Non-Employee/Contract Staff Orientation and Annual Training

Non-Employee Required Orientation:

  1. Review the Non-Employee Orientation Guide and complete the Certificate
  2. Review the HIPAA Privacy Rule Education and complete the Certificate
  3. Non-Employees will also complete a Confidentiality Agreement at Payroll when their ID badge is activated, which will be recorded by Payroll in the non-employee's Self Serve Tracker record


  • Certificates above should be returned to the department initiating the non-employee request within Self Serve
    • The initiating department is responsible for entering certificates into Self Serve Tracker
      • If the department is not able to enter into Self Serve Tracker, a COPY of the completed forms should be sent to OTD for Self Serve Tracker entry (JH Rm 417; fax 4-4400; email otd@upstate.edu).

Non-Employees Remaining at Upstate for Longer Than Four (4) Months:

  • It is the responsibilityof the host department and/or supervisor to have the non-employee complete all required mandatory education via Blackboard (https://bb.upstate.edu), including:
    • Safety at Work - Tracker Code: SAW (Blackboard course: Safety-at-Work (SAW))
    • Right to Know - Tracker Code: RTK (Blackboard course: Right To Know (RTK))
    • Institutional Compliance - Tracker Code: COMPLIANCE (Blackboard course: Compliance, Institutional (Annual))
    • Title IX, Clery Act and Sexual Harassment Prevention Training: Tracker Code: NYSSEXALL (Blackboard course UH7899: Title IX, Clery Act & Sexual Harassment Prevention Training)
  • The host manager and/or supervisor should also review policy M-04 Mandatory and Staff Education for additional education requirements.

Non-Employees Without a Blackboard Account Should Complete the Required Education Via the Links Below:

Safety at Work (SAW): Right to Know Education: Compliance Education: Title IX, Clery Act and Sexual Harassment Prevention Training:
  1. Review the Statement of Diversity & Affirmative Action and Title IX Education and complete the Certificate

Vocera - For Staff Working in Hospital Areas: