[Skip to Content]
Upstate Medical University Logo
Accessibility Menu MENU

Requirements for Abstracts and Poster

Abstract Submissions

Requirements for submitting abstracts. You must read and follow the requirements prior to submission. If the requirements are not followed your abstract may be denied. 

Before you start

  • Read these instructions first; you may want to open them in a separate window or print them for reference as you submit.
  • The primary author (presenting author) should be the abstract submitter. The primary author (presenting author) will be the first author listed on the abstract. The primary author cannot be changed.
  • Only the primary author may present the abstract. Please review the author agreement before submission.

Author Agreement 

Submitting an abstract

1. Complete the registration page

  • The primary author (presenting author) must log in to the site to submit the abstract. The primary author cannot be changed. If you are not the primary author (presenting author) do not complete the submission form.
  • Complete all required fields on the registration page, at this point you can save or you can upload your abstract, before you submit, you must read the guidelines for the abstract. If the guidelines are not followed your abstract could be rejected. You will be notified if the abstract is rejected. 

2. Guidelies for the Abstract

  • First Author, and all co-authors — Last name, first name, (subscripted affiliation(s) number); separated with semi-colons you can list up to six (6) co-authors, if you have more authors you can use et. al. But all authors must be listed on your poster. Example of how to write your authors:   Smith, Jane1
  • Affiliation(s) — subscripted number, department, institution. Example of how to write the affiliations: 1Upstate Medical University, Department of Biochemistry
  • Abstract title — abstract title should be case sensitive. Example: Following the Abstract Guidelines is Important to the Abstract Submission
  • Abstract body — Upload your abstract from a Word document not in PDF. Be sure to double-check the appearance of any special characters/symbols you have used in your abstract.
    The abstract should be formated and include:
    • 10pt font, arial, left aligned, single-spaced, double-spaced between paragraphs.
    • A sentence stating the study objective (unless given in the title).
    • A statement of methods.
    • A summary of the results.
    • A statement of the conclusions. 
    • Tables/figures or pictures are not permitted.
    • Do not repeat the abstract title in this section.
    • Citations should not be included here but on your poster if needed.

3. Before submitting, make sure

  • You have the correct abstract.
  • You have proofread your abstract.
  • All co-authors and PI's have approved your abstract.
  • Make sure all tracking and comments are off and a clean copy is submitted.

Presenting a Poster

Poster boards are 4x6 in order for your posters to fit appropriately on the board the max size is: 42"x66" (3.5' x 5.5'). If you have any questions regarding the size please feel free to contact Shaunna Arnold at [email protected].

FREE poster, this is offered only for Student Research Day. 

FREE Poster Requirements: 
Poster Submission by February 24, 2025 by 5 pm - No Exceptions! Deadlines for  assistance designing posters is March 03, 2025. 

Student Research Day FREE Print Checklist
Poster Submission by 2/24/2025 by 5 pm - No Exceptions!

“FREE” Poster REQUIREMENTS:

  • Make appointment by 2/27 for poster design guidance (if necessary) w/Sabra at o: 315-464-7904 or c: 315-382-0313 (text first if calling from outside Upstate)
  • Poster slide is 18”(h) x 30”(w)
  • Poster has been proofed (you will not get a chance for another free print)
  • File is saved as “lastname.pptx” ie: jefferso.pptx (up to 8 characters)
  • Poster contains correctly proportioned Upstate logo or round seal
  • Subject of email must contain “Student Research Celebration” in order to receive confirmation of poster receipt
  • Email from your Upstate email account to avoid spam filters
  • Please refer to SRD website for instructions & poster suggestions pdf for complete information
The day of the event poster presenters will be required to hang posters the morning of the event on Tuesday, March 19, 2024. If you are unable to hang your own poster, please check with a friend or colleague. If you are still having problems getting your poster hung up in the morning, please email Shaunna Arnold at [email protected]. 

 

The poster presentations will begin following the Keynote speaker presentation.  The first author must be present at their poster. During the poster session, there will be judges walking around and you must be present to answer questions.

If you have any questions regarding presenting your poster email [email protected]

Top