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What to Expect After Applying

Your Application Status

After your application has been submitted, you will have access to your Application Status Page where you can view outstanding checklist items, submit documents and update your references if needed. You also have the ability to updated your contact and account information on your status page.

It is important to provide a current email address that is checked frequently, as this is how we will communicate with you throughout the admission process; Upload additional materials if required by your intended program of study.  

PhD Application timeline

For Admission to Fall Semester 

  • By December 15: The $40 application fee is automatically waived 
  • By January 15: Complete application due ( $40 application fee applies)
  • December-February: Interviews scheduled and held 
  • March: Accepted Students Day takes place 
  • January-March: Offer of admission notices emailed after interviews 
  • By April 15: Responses due for offer of admission 
  • August: Fall semester begins 
  • September 1: Online application opens for the following admission cycle

Program Review and Decision

Once your application is complete, our admissions committee begins a comprehensive, holistic review. This is done without regard to sex, sexual orientation, race, color, creed, age, national origin, disability, veteran status or marital status. In a holistic review process, we consider the applicant as a whole individual rather than select parts, such as GPA or test scores. In doing so, we evaluate applicants based on who will contribute to the SUNY Upstate Medical University’s academic community in meaningful ways. Holistic review considers factors such as a student’s strength of coursework, research experience, academic and extracurricular interests, background, and personality. By evaluating an application from a holistic perspective, we take the time to get to know applicants as people, not as numbers.

Competitive applicants selected based on the materials in their completed application package are invited to interview with faculty members in the Biomedical Sciences Graduate Programs. Interviews are conducted virtually in December, January and February.

Communication of Admission Offer

If the program extends an offer of admission you will receive communication from the program and an email from the Admissions Office to view your acceptance letter and respond to your admissions offer. The program communication may include important information specific to your application (deadlines, provisions, official transcripts requirements, etc.). 

Required Documents Upon Acceptance

Upon acceptance, you will be instructed to have official transcripts sent from all post-secondary institutions attended. You should wait until your degree has been conferred to arrange for the official transcripts / documents to be sent.  Deadlines for the receipt of this documentation will be included in your acceptance letter.

International applicants

Upon acceptance, you will have to submit an official comprehensive report (course-by-course with GPA) completed by World Education Services (for institutions outside the U.S. documents may include marksheets, record of courses, degree/study certificate, diploma, transcripts etc.) and official English translation if the language of instruction is not English. You should wait until your degree has been conferred to arrange for the official transcripts/documents to be sent for the evaluation

Once you accept our offer, you will have to reach out to our International Student Advisor for I-20 form processing instructions and next steps.

Accepted Students Day

Accepted students will be invited to attend accepted students days on March 9 and 10. More information about the event will be posted in January.  

If you have any questions, please feel free to contact us at admiss@upstate.edu.

Financial Information

All PhD students, both domestic and international, receive a competitive 12-month stipend and a full tuition waiver. This is a research assistantship and does not require teaching by the student.

For more information regarding stipend, tuition or program costs, please refer to: Stipends, Tuition, Fees and Financial Aid.