What you can expect from your Upstate Simulation Team
We will:
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Provide an immersive simulation template guide with an exemplar scenario to help you with the design process
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Co-develop and provide feedback to help you write clear, measurable, & achievable learning objectives related to simulation design
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Co-develop and provide input on simulation modalities and task alignment related to your simulation event design
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Pilot and dry run your immersive cases before “go-live” to help further refine objectives and outcomes
We're here to:
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Co-debrief simulation events to help facilitators through the debriefing process
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“Debrief the debriefer” to help facilitators novice to experienced build and strengthen skills
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Coordinate necessary resources to help meet your learning objectives, including reviewing task training equipment with the Lead Simulation Instructor, set-up of simulation rooms, manikins, and AV system
We offer:
- Simulation Learning Strategies
- Pre-briefing and psychological safety
- Objective writing and case development
- Debriefing and giving effective feedback
Policies, Forms, & Resources
Policies and Procedure Manual
Roles and Responsibilities
ROLES
We ask that simulation instructors follow procedures, as determined by Upstate Simulation Staff, to ensure quality simulation activities that are consistent with best standards of practice for healthcare simulation.
- Upstate Simulation staff will assist Instructors in fulfilling the responsibilities above including meeting best practices for healthcare simulation and following the center's policies and procedures.
What you can expect from your Upstate Simulation Center Staff
- Co-develop and edit immersive simulation cases with Lead Simulation Instructor
- Co-create learning objectives
- Provide instructor training opportunities
- Debriefing and giving effective feedback
- Pre-briefing
- Psychological Safety
- Objective writing and case development
- Arrange dry runs with your instructors for new cases and provide recommendations before ‘live’ student sessions.
- Coordinate necessary resources to support learning objectives, including reviewing task training equipment with Lead Simulation Instructor, set-up of simulation rooms, manikins, and AV
- Create post-session surveys to garner qualitative and quantitative learner feedback. (example: SET-M).
- Faculty development with “debriefing the debriefer” following immersive sessions to strengthen facilitator skills and increase confidence.
Terminology
Project Proposal Scheduling Diagram
Our goal is to provide you with optimized services. To help ensure your event is a success, please read and consider the following guidelines:
- Simulation Priority Scheduling occurs two times per year.
- November 1 Deadline: For all sessions held from January 1-June 30
- April 1 Deadline: For all sessions held from July 1-December 31
- All requests submitted by the deadlines will be reviewed in aggregate. Notifications regarding consultation meetings and confirmations will be sent out 2-3 weeks after the deadline.
- Requests received after deadlines will be scheduled based on space and resource availability.
- New cases and scenario development require a minimum of 3 months lead time to plan, build, prep, pilot, and finalize in advance of implementation with learners
- Activities beyond regular business hours (8:30 a.m. to 5:00 p.m. Monday through Friday) will require prior approval and are subject to resource availability.
All scheduling requests must be submitted using the form found below. Email requests will not be accepted.
Important information for Requestors:
- The Simulation Center team offers curriculum development support, scenario templates, and sample assessment surveys.
- All new programs will begin with an initial consultation meeting to ensure we can best meet your needs.
- All instructors scheduled to lead sessions at the Center for the first time must complete an orientation session prior to their scheduled simulation activity. Requests for instructor orientation appointments can be included in the simulation project request form. Orientation appointments might review simulation best practices for pre-briefing and debriefing, psychology safety, and proper use of requested equipment.
- The amount of time needed to plan a successful simulation session can vary depending on the complexity of the event and other factors. Please be sure to allow for sufficient time to develop your session(s).
- New cases and scenario development require a minimum of 3 months lead time to plan, build, prep, pilot, and finalize in advance of implementation with learners
Forms
1. For procedural skills and immersive simulation requests. Fill out this form:
2. For requests pertaining to the following items:
- COM student interest groups
- Haptics task trainers pre-approved for use by Residents, Fellows, or Attendings
- Marketing/Media
- If you are unsure of your needs and want to schedule an exploratory meeting before completing a project request form.
Follow this link
Tour Request Form
Thank you for your interest in a tour of the UMU Simulation Center. Please take the following into consideration:
- Tours should not be submitted more than 45 days in advance to ensure course instructors have adequate time to schedule learning sessions.
- Tours guided by Center staff will be very limited and will only be conducted when active courses are not scheduled.
- One-week advance notice is preferred for large groups. Please note that the preferred group size per tour should not exceed 20 people. In some cases, we will recommend splitting a larger group into smaller groups to ensure the best possible experience for tour participants.
- Admission-related tours will only be scheduled as self-guided tours. More information can be found in the request form.
- Once the tour is reserved, you will receive a final email confirming all details. Please note that we will do our best to accommodate your tour but we cannot guarantee availability due to the course and staff schedules.
- The Simulation staff will respond to your request within ten business days to determine availability.
If you are interested in scheduling a tour, please fill out our Tour Request Form.
Center Offerings
- Monthly Simulation Journal Club via zoom: Target participants: Any faculty, clinician, educator, students interested in simulation
- To be added to the list-serve for Journal Club please email Sue Davie: davies@upstate.edu
- Skills Sessions: * In-person task training sessions are available and will follow most current Upstate distancing guidelines and transmission prevention protocols. Virtual Zoom manikin-based simulation sessions
- Immersive Small group sessions: * In-person sessions will follow current Upstate distancing guidelines.
- Virtual Office Hours: to discuss simulation questions, ideas or seek specific case development help. ( By appointment for Upstate staff, faculty, and student only)
* Please note that group size may be limited and will be addressed on a case-by-case basis. Scheduling is dependent on the nature of the planned activity and the concurrence of other scheduled sessions.
Additional Resources
