New Employee Checklist

Bring to Your Pre-Employment Visit:

Your physical will be scheduled before you begin work. Please bring the completed forms below to your physical:

Required Forms/Credentials:

Bring to Your First Day of Employment:

Payroll Documents

  • Voided personal check if you want to sign up for direct deposit (recommended)
  • Social Security card

Parking Documents

  • If you are signing up for parking, bring your vehicle registration and first month's payment. Monthly rates

Benefits Documents (Only for New York State Employees)

Required for each benefits enrollee/dependent:

Employee:

  • Birth Certificate* AND Social Security Card
Spouse/Domestic Partner:
  • Birth Certificate* AND Social Security Card
  • Marriage certificate/license (in addition for marriages dated more than one year prior, proof of current joint ownership/financial obligation. If adding a Domestic Partner please ask for the domestic partner packet.
Children:
  • Birth Certificate* AND Social Security Card

*You must provide a Birth Certificate from the Bureau of Vital Statistics. To replace your original birth certificate for yourself or you eligible dependents go to (based on State or Territory of birth within the US): http://www.cdc.gov/nchs/w2w.htmExternal Icon

To replace or correct a Social Security Card: https://www.ssa.gov/forms/ss-5.pdfExternal Icon

 

You can complete the above forms before your New Employee Orientation. If not, you will be asked to complete them in person at the Human Resources Office, or during orientation. If you have problems accessing these forms, please call your recruiter. You can fill the forms out online and then print them or print them out and fill them in by hand.

Please also review:

Notice Regarding Health Plan Marketplace

  • Notice for New York State Employees ONLY: This is a required noticePDF Icon that provides information to all NYS employees about the availability of the health plan marketplace. Although it's unlikely those NYS employees eligible for health benefits will find a better deal on the marketplace, it's important information for those not eligible for NYS health coverage, or for those who lose NYS coverage due to termination or those dependents who "age out" of coverage under their parent's plan. Those who wish to learn more about purchasing coverage through the marketplace are directed to the federal government Web site: www.healthcare.govExternal Icon.
  • Notice for SUNY Research Foundation Employees ONLY: This is a required noticePDF Icon that provides information to all RF employees about the availability of the health plan marketplace. Although it's unlikely those RF employees eligible for health benefits will find a better deal on the marketplace, it's important information for those not eligible for RF health coverage, or for those who lose RF coverage due to termination or those dependents who "age out" of coverage under their parent's plan. Those who wish to learn more about purchasing coverage through the marketplace are directed to the federal government Web site: www.healthcare.govExternal Icon.
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