Contracts Division

Procurement Guidelines

Contracts text

The Contracts Office is responsible for the development, execution and tracking of SUNY Upstate Medical University contracts. A limited number of contracts are administered by Campus or Hospital Purchasing. Procurement procedures for contracts involving the expenditure of state funds are governed by the same New York State Purchasing Guidelines identified in the Campus Purchasing Guide.

Identification of Contract Need

The need for a contract is determined by the expenditure level, as well as the nature and duration of the relationship. In general, a contract is required for any relationship where one or both parties are expected to perform or provide specific functions or services, and/or operate within a defined set of parameters, over a defined period of time. While most such
relationships involve financial consideration, not all do (i.e. memorandums of understanding, affiliation agreements). Contact the Contracts Office for assistance in determining the need to establish a contract.