Promotion and Academic Status

Student Evaluation Committee Membership

The Student Evaluation Committee (SEC) is a committee of the College of Nursing (CON).

The voting membership of the Student Evaluation Committee includes:

  1. Director of Undergraduate Program
  2. Director of Graduate Programs
  3. Director of DNP Program
  4. Two faculty members, each serving for two years (one rotates on/off each year to ensure consistency)

Non-voting members of the Student Evaluation Committee include:

  1. The Associate Dean of Student Affairs or their designee
  2. The University Registrar or their designee

Others may be consulted as deemed appropriate. The faculty members shall be recommended through election by the College of Nursing faculty and appointed by the Dean of the College of Nursing. Voting members of the Student Evaluation Committee shall elect a chair from among the faculty on the Student Evaluation Committee.

Responsibilities

All student grades are reviewed by the Student Evaluation Committee.

Performances of all students in academic jeopardy as identified by the Registrar, and/or any student of concern identified by faculty are reviewed by the Student Evaluation Committee after each semester. The committee may take any of the following actions:

  1. "Promote or Continue"
  2. "Continue on Academic Probation" as defined by specific program requirements.
  3. "Continue on Provisional Status"
  4. "Continue on Clinical Probation" whenever a student’s clinical performance is judged to be deficient and/or unsafe. A student may not ordinarily be carried on clinical probation for more than two successive semesters. (To include the summer semester wherever applicable.) After this time, the Student Evaluation Committee, upon review, may recommend dismissal.
  5. "Continue on Professional Behavior Probation" whenever a student's classroom or clinical behaviors are deemed to be deficient or inconsistent with expected behaviors of their health profession as outlined in the academic program student handbook. A student may not ordinarily be carried on behavioral probation for more than two semesters. After this time, the Student Evaluation Committee, upon review, may recommend dismissal.
  6. "Continue on Academic Probation" with a possible recommendation that the student's program be modified until such time as they can successfully repeat the course(s) and resume a full program.
  7. "Suspension" from the program for a specified period of time. Conditions for re-admission will be specified by the Student Evaluation Committee.
  8. "Dismissal" from the College because of deficient academic, clinical, or professional behavioral performance or for failing two required courses or the same course twice. A motion to dismiss a student must be passed by a two-thirds vote of the Student Evaluation Committee.
  9. "Repeat specific courses" for credit in which grades of "C" or higher have been received. Students who may be required to repeat specific courses are those with modified programs of study, students on academic or clinical probation, readmitted students, and students returning from a leave of absence.

Note: The Student Evaluation Committee will consider the student’s academic work in its entirety. This will include credit and non-credit courses taken on or off campus. Unsatisfactory academic progress or performance in these courses may become grounds for dismissal.

Procedures

  1. The Student Evaluation Committee does not define policy nor does it modulate the importance of any academic standard or policy set by the College.
  2. The Student Evaluation Committee may consider whether there are relevant personal mitigating factors that could plausibly account for deficient academic performance and form the basis for a decision to justify exceptions to policy.
  3. The Student Evaluation Committee may solicit additional information from faculty members or College personnel to aid in decision-making.
  4. The Student Evaluation Committee will review students' entire record to date in making decisions about student progress.
  5. Decisions of Dismissal shall require a two-thirds vote of those present.
    1. Students meeting criteria for dismissal will be notified, via email, by the University Registrar or their designee at least two days prior to the meeting of the Student Evaluation Committee.
    2. Students will be invited to submit a written statement, via email, explaining any mitigating factors that may have impacted their academic performance. Such documentation must be received by the Registrar's Office at least one business day prior to the Student Evaluation Committee meeting. This provision ensures that the students' extenuating circumstances are presented to the Student Evaluation Committee by the Registrar's Office.
    3. When the Student Evaluation Committee dismisses a student, the Registrar's Office will provide, via email, a summary of its findings and any pertinent data that led to the dismissal to the student and to the Dean of the College of Nursing.
  6. Actions other than Dismissal shall require a simple majority vote.
  7. A student whose status is other than "promote in good standing", shall be notified by the Registrar or their designee as soon as reasonably possible, and confirmed in writing.

Appeal and Notification

A student who wishes to appeal a decision for dismissal by the Student Evaluation Committee must submit a written appeal to the Dean of the College of Nursing within four business days of the initial notification (verbal, email, etc.) of the Student Evaluation Committee's decision. Appeals are to be expedited within a reasonable time. Appeals for a decision of dismissal will be considered in the following circumstances.

  1. New evidence not reasonably available at the time of the Student Evaluation Committee meeting that might have changed the outcome.
  2. Procedural error that is shown to have had a detrimental impact on the outcome of the hearing.
  3. Errors in the interpretation or application of College policy so substantial that they interfere with a fair hearing.

The Dean of the College of Nursing will determine whether the written appeal meets the criteria for appeal. The Dean may consult faculty, the Student Evaluation Committee, and the Dean of Student Affairs as deemed appropriate.

If the appeal meets the criteria outlined above, the Dean of the College of Nursing shall take appropriate action on the appeal as soon as possible, usually within four business days of receipt of the student's written appeal. Appeals are intended to be expedited in reasonable time. This action will include review and discussion with the faculty and student involved.

Notes:

  1. Students are informed (at orientation and via the Student Handbook) that they must check/use their Upstate email accounts regularly as that is a primary means of communication for our faculty, staff, and students.
  2. Annually, students affirm their mailing address via the registration process.

Dean's List (Undergraduate)

The Student Evaluation Committee awards Dean’s List to full-time undergraduate students at the end of each semester in recognition of academic excellence for that semester. To qualify for Dean’s List, a student must meet the following criteria:

  1. Be enrolled as a full-time student with 12 or more credit hours for the semester.
  2. Attain a semester grade point average of 3.50 with no grades below a "C" and a maximum of one "C" grade.
  3. Have a "satisfactory" or "pass" grade on performance in clinical. (A student on academic, clinical, or professional probation may not be placed on Dean’s List.)

Letters of Commendation (Undergraduate)

The Student Evaluation Committee awards part-time undergraduate students a letter of commendation at the end of each semester in recognition of academic excellence for that semester. To qualify for a letter of commendation, a student must meet the following criteria:

  1. Be enrolled as a part-time student with 9 to 11 credit hours for the semester.
  2. Attain a semester quality point average of 3.50 with no grades below a "C" and a maximum of one "C" grade.
  3. Have a "satisfactory" or "pass" grade on performance in clinical. (A student on academic, clinical, or professional probation may not receive a letter of commendation.)

Graduation Requirements

To graduate, students must meet all college and program requirements. Where applicable, students also must meet specific academic requirements as indicated by the program. Candidates for graduation must:

  1. Complete a minimum of 121 semester hours (60 hours of prerequisites and approved 61 hours in upper division program credits) for the BS degree, and 49-53 semester hours for the MS degree or 37-41 semester hours for the MS in the RN-MS Program, and 40 semester hours for MS-DNP. This includes satisfactory completion of all required courses.
  2. Have a minimum cumulative grade point average of 2.0 for BS program and 3.0 for MS and DNP programs.
  3. Maintain a minimum grade of "C" in all nursing courses in the BS program and a minimum grade of "B" in all courses in the MS and DNP programs.
  4. Satisfy clinical course requirements. Successful completion of courses having both didactic and clinical components requires that the student satisfactorily meet didactic and clinical objectives.
  5. Meet program residency requirements.
  6. Master's students must successfully complete the Master's Culminating Project, or thesis.
  7. DNP students must successfully complete the DNP project.
  8. Satisfy all financial obligations due to the Upstate Medical University.

Note: The student has the responsibility to register for and satisfactorily complete all required course work. Each student should contact the Office of the Registrar prior to their last semester before graduation to review their program of study and verify that all degree requirements will be met.

Graduation Honors (Undergraduate)

Graduation honors will appear on the diploma and transcript. Honors are earned by achieving the following grade point averages, calculated to two decimal places unrounded:

Summa Cum Laude: cumulative grade point average of 3.90 to 4.00.
Magna Cum Laude: cumulative grade point average of 3.75 to 3.89.
Cum Laude: cumulative grade point average of 3.50 to 3.74.

Graduation Honors (Graduate)

Graduation honors will appear on the diploma and transcript. Honors are earned by achieving the following grade point averages, calculated to two decimal places unrounded:

Summa Cum Laude: cumulative grade point average of 3.90 to 4.00.
Magna Cum Laude: cumulative grade point average of 3.75 to 3.89.
Cum Laude: cumulative grade point average of 3.50 to 3.74.

Student Leadership Award

Awarded to a student from each graduating class, who, in the opinion of the faculty, has demonstrated outstanding qualities of leadership, ability to work effectively with others, and active participation in College of Nursing activities and committees. The successful candidate(s) must be in good academic standing with a cumulative GPA of 3.5 or better, have distinguished themselves in their ability to work effectively with peers, faculty and administration, and participated in one or more of the following organizations or committees: Student Association of the College of Nursing, University Student Government, College of Nursing committees, and/or University committees.

Charles Ross Memorial Award

Presented to the graduate student whose podium or poster presentation at the Charles Ross, MD Memorial Student Research Day was judged as demonstrating the best evidence by a faculty subcommittee as exhibited by the project's significance, innovation, and methodology.