ACADEMIC EVALUATION AND PROMOTION

Assessment

Baccalaureate students will be expected to demonstrate the accomplishment of SUNY General Education learning outcomes in the areas of basic communication, critical thinking, and information management.

As part of the General Education assessment program, the undergraduate program director maintains an electronic portfolio of graded selected course assignments from three courses: ENGL 325: Professional Writing; BIOL 310: Biostatistics; and NURS 481: Nursing Research.

Grading System  

Undergraduate Grades

Academic records are kept in terms of semester credit hours, grades, grade points, grade point averages, and cumulative grade point averages. Grades given at the undergraduate level in the College of Nursing are: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, I, IP, P, W, WP, WF, and XF. Grades of A, A-, B+, B, B-, C+, and C, are considered passing grades. Grades of C-, D, D-, F, WF, and XF are considered failing grades. An overall "C" average (2.0 grade point average) must be maintained in the program. There is no rounding up of numerical grades.

W, WP or WF describe withdrawal from a course. "W" will automatically be recorded for a student who withdraws prior to the completion of 75% of the semester. After 75% of the semester has elapsed, "WP" (withdraw passing) or "WF" (withdraw failing) will be recorded based on the student’s earned grade at the time. A "WF" grade is calculated the same as an "F" grade. The "F" indicates that a student’s work has been unsatisfactory.

A "XF" grade (Academic Dishonesty) is a failure due to academic dishonesty as determined by the judicial process. Students receiving an "XF" grade may not graduate with honors.

The "IP" (In Progress) grade designates extension of course work across more traditional semester boundaries. The "IP" grade does not affect the student’s grade point average.

The grade "I" (Incomplete) may be granted to a student only if it can be demonstrated that it would be unfair to hold the student to the normal time limits of the course. Failure to complete a required segment of the course or failure to appear for the final examination because of illness or other reasons considered valid by the instructor of the course can result in a tentative grade of Incomplete (I). Arrangements for removing an Incomplete grade must be made with the individual course instructor before the student can continue into the next academic period. In no case may such arrangements be extended beyond a one year period. (However, where possible, it is strongly advised that students remove incompletes within one semester.) Failure to meet this requirement will automatically result in the assignment of the grade "F".

College of Nursing procedure for grades of Incomplete

  1. A grade of Incomplete is granted only in extraordinary circumstances. Before the professor agrees to an incomplete grade, a learning contract that includes dates for missing work, will be written and signed by both the student and professor.
  2. The Registrar's Office completes the degree audits. When an incomplete grade is found that is close to expiring, the Registrar's Office contacts by email the student, the professor of record, and the Program Director.
  3. The faculty will notify the Dean.
  4. In the event that the professor was an adjunct or the professor of record is no longer at the CON, the program directors will be notified and will contact the student and the Dean.

"Grade Points" indicate the quality of work done by a student according to the following scale:

Course Grade Distribution:

Undergraduate Grade Distribution
Letter Grade Percentage
A 95 - 100
A- 90 - 94
B+ 87 - 89
B 84 - 86
B- 80 - 83
C+ 77 - 79
C 74 - 76
C- 70 - 73
D 60 - 69
F <60
I Incomplete

*Undergraduate students must achieve a grade of "C" or higher in all courses to receive credit toward the degree.

Nursing Licensure Requirement

A student who is accepted into the College on the condition that the NCLEX for New York State registered professional nurse licensure is passed has until the end of the first semester of matriculation to show evidence of successful completion of the NCLEX licensing examination. If a student does not pass the NCLEX by this date, the student may not continue with course work for the following semester. Upon successful completion of the NCLEX prior to the next semester, the student will be permitted to resume course work. Failure to show evidence of having passed the NCLEX examination within one year of matriculation is sufficient reason for dismissal from the College of Nursing. Cases in which students have not passed the NCLEX will be reviewed and acted upon by the Student Evaluation Committee.

Graduate Grades (MS and DNP)

The grading system includes passing grades of "A", "B", "S", and failing grades of "C", "D", "F", "U", "WF", and "XF".

The grade "I" (Incomplete) may be granted to a student only if it can be demonstrated that it would be unfair to hold the student to the normal time limits of the course. Failure to complete a required segment of the course or failure to appear for the final examination because of illness or other reasons considered valid by the instructor of the course can result in a tentative grade of Incomplete (I). Arrangements for removing the Incomplete grade must be made with the individual course instructor before the student can continue into the next academic period. In no case may such arrangements be extended beyond one year period. (However, where possible, it is strongly advised that students remove incompletes within one semester.) Failure to meet this requirement will automatically result in the assignment of the grade "F", except for 700 level research/project courses.

College of Nursing procedure grades of Incomplete

  1. The grade of Incomplete is granted only in extraordinary circumstances. Before the professor agrees to an incomplete grade, a learning contract that includes dates for missing work, will be written and signed by both the student and professor.
  2. The Registrar's Office completes the degree audits. When an incomplete grade is found that is close to expiring, the Registrar's Office contacts by email the student, the professor of record, and the Program Director.
  3. The faculty will notify the Dean.
  4. In the event that the professor was an adjunct or the professor of record is no longer at the CON, the Program Directors will be notified and will contact the student and the Dean.

A minimum course grade of "B" is required in all graduates and Doctor of Nursing Practice courses. An overall "B" or 3.0 average must be maintained. There is no rounding up of numerical grades. For clinical courses, a student must achieve satisfactory performance in both the didactic and clinical components of the course. Unsatisfactory clinical performance will result in a course grade of "F".

Practicum courses which are not graded in the letter system are evaluated "Satisfactory" or "Unsatisfactory". Satisfactory indicates performance of sufficiently high quality for credit to be awarded.

Course Grade Distribution:

Graduate Grade Distribution
Letter
Percentile
A 90 - 100
B 80 - 89
C 70 - 79
D 60 - 69
F <60

*Graduate students must achieve a grade of "B" in all courses to receive credit toward the degree. A grade of 79.99% is a failing grade in the Master's and DNP program.

Cumulative Grade Point Averages

Cumulative Grade Point Averages (GPA) are calculated by dividing grade points earned by the hours carried. Transfer credits, withdrawals, incompletes, as well as pass grades in a pass-fail system are not averaged into the cumulative GPA. The grade achieved in a repeated course is averaged into the cumulative GPA, and the original grade earned is omitted from the averaging.

Mid-semester Progress Report

A student may receive a mid-semester progress report if course work is deficient. Deficient course work may include poor attendance, delinquent assignments, poor academic performance, professional behavior difficulty, or unsatisfactory clinical performance which may result in the student earning a low final grade in the course at the end of the semester. A student that receives a mid-semester progress report should make an appointment with the faculty member or an appropriate advisor to discuss performance in the course.

Grade Appeal Process

The purpose of the grade appeal process is to protect the rights of both the student in earning a grade and the faculty in assigning a grade. Whereas it is recognized that faculty have the right to use their professional judgment both subjectively and objectively in determining a student’s grade based on academic performance, faculty have the responsibility to award the grade in a uniform manner based on established expectations and criteria for academic (including clinical) performance. And, whereas it is recognized that students have the right to appeal a grade that has seemingly been awarded in an arbitrary and capricious manner, students have the responsibility to accept the faculty member's professional judgment about quality of work and to adhere to the guidelines set forth by the faculty and the University.

  1. Scope
    1. The grade appeal process is not intended to deal with concerns about the general conduct or instruction of the course.
    2. Grades assigned as a result of a found violation of the Student Code of Conduct cannot be appealed through this process. Rather, the appeal is through the process delineated in the Student Code of Conduct.
    3. Only final course grades can be appealed; however, individual assignments can be evidence if it can be shown that the grade earned on a given assignment resulted in a lower final grade.
  2. Application - Students may appeal a grade based on the following reasons:
    1. The grade awarded is based other than upon academic or clinical performance as outlined in the syllabus.
    2. The grade awarded was not calculated according to the prior established guidelines set forth by the faculty and distributed to students.
    3. The standards for determining the grade were more demanding and rigorous than for other students.
    4. The grade awarded was calculated on false or erroneous information.
  3. Provisions
    1. The burden of proof rests with the student to demonstrate that the final grade was awarded inappropriately.
    2. A formal appeal cannot be accepted until the informal appeal has been exhausted.
    3. Falsification or fabrication of information to support an appeal is subject to disciplinary action under the Student Code of Conduct.
  4. Process
    1. Informal Appeal - The student meets with the faculty or course coordinator in the case of multiple instructors. The student must initiate the informal appeal within five business days of the end of the semester. For courses that do not run the full standard semester, the informal appeal must be initiated within five business days of the grade being recorded on the student’s academic transcript. The faculty should take notes of the meeting, including the discussion and results; if the student formally appeals a written record of the informal meeting will be requested by the Policy and Student Affairs Committee. If a resolution is reached, the faculty submits a grade form to the Registrar’s Office to record the grade change. If no resolution is reached, the student may submit a formal appeal. In most cases the discussion between the student and the instructor should suffice and the matter should not need to be carried further.
    2. Formal Appeal - The formal appeal is submitted in writing to the Dean of the College of Nursing within five business days of the informal appeal. The Dean convenes the Policy and Student Affairs Committee, upon receiving the formal appeal, to hear the student’s case within five business days of receiving the written appeal. If an involved faculty member serves on the Policy and Student Affairs Committee, they shall recuse themselves from the committee's work. The Committee shall consider all aspects of the case before making a recommendation. This may include consultation with the student, course faculty, and members of the Student Affairs staff. The committee shall make a written report with recommendations and submit to the Dean of the College of Nursing within 48 hours following the meeting. The Dean of the College of Nursing, after full consideration of all recommendations, shall make a final decision within five business days of receiving the committee report. The Dean has the ultimate authority to change the course grade. If the grade is changed, the Dean shall notify the Registrar. The Registrar shall accept the Dean’s decision. The student, course faculty, and Program Director shall be notified in writing of the Dean’s decision.

Deficient Grades

A deficient grade (refer to "Grading System" undergraduate or graduate for definitions of grades that are considered to be deficient or not passing) may be remediated by repeating the course in its entirety and receiving a passing grade. This must be done no later than the next academic year or the next time the course is offered.

Upon completion of the repeated course, the previous grade received is deleted from the Grade Point Average (GPA), but remains on the student’s transcript.

RN to MS Program Policies

Admissions to this program are currently on hold until further notice. The policies below pertain to students currently matriculated in the RN to MS Program.

  1. To be admitted to the RN to MS program, students must have a minimum GPA of 2.8 from their associate degree or diploma programs and have met all other admission criteria.
  2. The residency requirement for the RN to MS program is 48 credits.
  3. No prior work experience as an RN is required for admission to the RN to MS Program.
  4. Students who have a GPA of 3.0 and have completed all of the courses included in the first year of study as outlined on the RN to MS program of study, will be allowed to continue in the RN to MS program. Those students who have a GPA of less than a 3.0 may be considered for continuation in the RN to MS program or may be required to transfer to the BS nursing program. The Student Evaluation Committee will review grades at the end of the semester and determine the academic status of the student.
  5. Students will be considered undergraduates until the completion of all of the courses included in the first three semesters as outlined on the RN to MS program of study (with the exception of NURS 607 and NURS 609). After completion of these courses, students will be considered graduate students if they have maintained a GPA of 3.0 or higher. Students who have less than a 3.0 will not be allowed to progress to graduate level status and continue in the MS program.
  6. Students progressing to the graduate portion of the RN-MS program must have a minimum grade of "B" in 500 level nursing courses.
  7. Upon conferral of the BS degree, the student will be considered a graduate student. Since beginning their program, changes may have occurred to the graduate program of study due to revisions in national nursing requirements or faculty recommendations related to maintaining an updated curriculum. The MS program of study for such students will then be that which is most current in the Academic Catalogue and RN to MS Program of Study on file at the College of Nursing.
  8. Students must have graduate level status or receive permission from the instructor to take any of the courses listed on the RN to MS program of study in the fourth, fifth, and sixth semesters.

Academic Performance/Academic Status

Academic performance of all students is reviewed by the Student Evaluation Committee at the end of each semester.

  1. Undergraduate:
    1. To be considered in good academic standing and to be eligible for graduation, students in the BS program must maintain a cumulative GPA of 2.0 or better.
    2. A minimum grade of "C" must be achieved in all undergraduate courses. In order to receive credit in non-nursing courses in the program of study, a minimum grade of "C" must be attained.
    3. Undergraduate students whose cumulative GPA falls below a 2.0 will be notified that they have been placed on probationary status until the undergraduate GPA requirement is met.
    4. Any undergraduate student, whether full-time or part-time, who does not register for course work for two consecutive semesters (excluding summer session) and who fails to request a leave of absence for that period, shall be automatically withdrawn from the College of Nursing at the end of the second semester.
    5. If a student fails two courses in the program of study the Student Evaluation Committee will meet to decide if dismissal is warranted. The Student Evaluation Committee will evaluate if there are any extenuating circumstances that led to the two failures.
  2. Graduate (MS and DNP):
    1. To be considered in good academic standing and to be eligible for graduation, students in the MS and DNP programs must maintain a cumulative GPA of 3.0 or higher.
    2. A minimum grade of "B" must be achieved in all graduate level nursing courses.
    3. Graduate students whose cumulative GPA falls below 3.0 will be placed on provisional status. Students remaining on provisional status for two or more semesters will be considered for either academic probation or dismissal.
    4. If a student is not successful in NURS 640: Pharmacology, NURS 616, or any clinical courses the student cannot progress in the clinical courses until successfully retaking the failed course. Furthermore, the student will need to take an NP primary care practice (PFMHNP students do not need to the site to be primary care) clinical practicum of 1-3 credits each semester until they successfully pass. The number of practicum credits will be determined by the academic advisor in consultation with a clinical advisor and the program director following an assessment of the individual’s situation. The student will be responsible to register for the clinical practicum. The practicum hours will not count as part of the required clinical hours. The purpose is to maintain the student’s clinical NP skills. If the student has not enrolled in the NP clinical courses, then this policy does not apply.
    5. Graduate students whose cumulative GPA falls below a 2.33 will be placed on academic probation. Students remaining on academic probation for more than one semester will be considered for dismissal.
    6. Any graduate student, whether in the 2 year or 3 year program study, who does not register for course work for two consecutive semesters (excluding summer session) and who fails to request a leave of absence for that period, shall be automatically withdrawn from the College of Nursing at the end of the second semester.
  3. Student Evaluation and Appeals
    Students should consult this Handbook under the section "Promotion and Academic Status" for student evaluation and appeal protocols regarding academic status.

Final Examinations

The last exam given by a course instructor in a given semester, be it a unit exam or final exam, must be scheduled during the final exam period. Courses that are strictly "clinical" or "laboratory" in nature are excluded from this policy.