College of Medicine Policies

  1. LEARNING ENVIRONMENT & MISTREATMENT POLICY
  2. PROFESSIONALISM POLICIES
  3. STUDENT COMPLETION OF EVALUATIONS POLICIES
  4. MS1 AND MS2 SPECIFIC INFORMATION
  5. CLERKSHIP INFORMATION
    • CLERKSHIP TRACKS AND CLERKSHIPS POLICIES PDF Icon
    • POSTPONING CLERKSHIPS
      1. In general, clerkships need to be taken as scheduled in the student’s track. Based on the non-negotiable constraints of the curriculum and the residency application process, postponing a clerkship places the student at a decided disadvantage.
      2. Clerkships may be postponed to the MSIV year only if extenuating circumstances exist that would significantly encumber the student or preclude the student from taking the clerkship at the scheduled time. Documentation of such extenuating circumstances may be required in order to review such a request. No students may alter the sequence of their required clerkships. In the case of death in the family or severe illness, the student may petition the Academic Review Board with written documentation. In the case of academic difficulties, the Academic Review Board will dictate alterations in schedule. The Registrar's Office (Syracuse students) or the Binghamton Student Affairs Office (Binghamton students) will need to review and approve any changes due to the above circumstances due to maximum numbers that can be accommodated in the clerkships in any given period. Rescheduling clerkships may result in a delay in graduation. The Dean of Undergraduate Medical Education will have the discretion to consider requests that fall outside of policy with the option of referring these to the Academic Review Board.

      3. A request to postpone a clerkship for above reasons, is reviewed by the Registrar’s Office. Binghamton campus students may initiate a request with the Student Affairs Office in Binghamton. The request will be forwarded to the Registrar’s Office for a review, which may involve consultation with the Binghamton Student Affairs Office. The University Registrar will consult with the Associate Dean for Undergraduate Medical Education before a determination is made about the request. In some instances, the Academic Review Board for the Clinical Years may be consulted.

      4. If a request to postpone a clerkship is approved, the student will be scheduled in the clerkship in another period based on the capacity of the clerkship. Postponed clerkships need to be completed by the October/November period of the MSIV year.

      5. Students are allowed to postpone only one clerkship to the MSIV year. If extenuating circumstances warrant additional time away from the curriculum, then the student will be required to take a leave of absence or to decompress the clinical years schedule and delay graduation by a year.

      6. Any deviation from or failure to follow the policy on postponing clerkships may result in a review by the Academic Review Board for the Clinical Years.

  6. TRANSFER BETWEEN SYRACUSE AND BINGHAMTON CAMPUSES
    • At the time of acceptance to Upstate Medical University, students are assigned either to the Syracuse or to the Binghamton campus for their clinical years. Those assignments are binding and students are expected to attend assigned campuses. Transfer, most often, is very difficult. Extreme cases (e.g. documented financial hardship; dire family situation) should be presented to the Dean of Student Affairs via the Site Transfer Request Form. Prior to form submission, students should discuss their circumstance with and obtain the endorsement of their Basic Science Advisor. If transfer is feasible, the Dean of Student Affairs will confer with the Associate Dean of Undergraduate Medical Education regarding specific cases.
  7. PART-TIME STUDY OPTION
    • All medical students are considered full-time students unless otherwise requested. In order to be considered a part-time student, you must petition to the Registrar or designee for part-time status. Based on the nature of medical education as an academic year curriculum and not a semester curriculum, in order for a student to be eligible for part-time status, they must enroll in less than 12 credit hours a semester and less than 24 credit hours in an academic year. Tuition liability will be assessed based on semester credit hours.
  8. CLERKSHIP AND CLINICAL ELECTIVE ABSENCES POLICY PDF Icon
  9. DROPPING OF CLINICAL EVALUATIONS POLICY PDF Icon
  10. CLINICAL LOGGING POLICY PDF Icon
  11. HOLIDAYS FOR REQUIRED CLERKSHIPS POLICY PDF Icon
  12. DUTY HOURS POLICY PDF Icon
  13. MEDICAL STUDENT SUPERVISION AND CONFLICTS OF INTEREST POLICY PDF Icon
  14. ROTATIONS/ELECTIVES WITH FAMILY MEMBERS PDF Icon