Promotion and Academic Status

Student Evaluation Committee Membership

The Student Evaluation Committee is a committee of the College of Health Professions. The membership of the Student Evaluation Committee includes:

  1. An Executive Committee made up of three faculty members representing different academic departments in the College of Health Professions.
  2. Two faculty members from the department in which the student being reviewed is enrolled.
  3. The Associate Dean of Student Affairs or their designee.
  4. The Registrar or their designee.

Of the above, the Executive Committee and two faculty from the department in which the student being reviewed is enrolled shall be voting members of the Student Evaluation Committee. The Associate Dean of Student Affairs or their designee and Registrar or their designee shall be non-voting members.

The alternate members of the Executive Committee may be called on:

  1. In the event of the absence of a member of the Executive Committee.
  2. If an Executive Committee member is a representative of the academic department in which the student being reviewed is enrolled. In that case, the Executive Committee member would recuse themselves from voting and the alternate would replace them.

The Executive Committee and two alternate members shall be elected by the Assembly of the College of Health Professions and Health Sciences Library (Assembly). The two alternates shall be from different departments. Executive Committee members will serve for three years with one member rotating off each year. Voting members of the Student Evaluation Committee shall elect a chair from the Executive Committee.

Responsibilities

All students grades may be reviewed by the Student Evaluation Committee. Performance of all students with academic difficulties and/or any student of concern identified by faculty are reviewed by the Student Evaluation Committee after each semester. The committees may take any of the following actions:

  1. "Promote or Continue".
  2. "Continue on Academic Probation".
  3. "Continue on Provisional Status".
  4. "Continue on Clinical Probation" whenever a student’s clinical performance is judged to be deficient and/or unsafe. A student may not ordinarily be carried on clinical probation for more than two successive semesters. (This is to include the summer semester wherever applicable.) After this time, the Student Evaluation Committee, upon review, may recommend dismissal.
  5. "Continue on Professional Behavioral Probation" whenever a student's classroom or clinical behaviors are deemed to be deficient or inconsistent with expected behaviors of their health profession as outlined in the academic program student handbook. A student may not ordinarily be carried on behavioral probation for more than two semesters. After this time, the Student Evaluation Committee, upon review, may recommend dismissal.
  6. "Continue on Academic Probation" with a possible recommendation that the student’s program be modified until such time as they can successfully repeat the course(s) and resume a full program.
  7. "Suspension" from the program for a specified period of time. Conditions for re-admission will be specified by the Student Evaluation Committee.
  8. "Dismissal" from the College because of deficient academic, clinical or professional behavioral performance or for failing the same professional course twice. A motion to dismiss a student must be passed by a majority vote of the Student Evaluation Committee.
  9. "Repeat specific courses" for credit in which grades of "C" or higher have been received. Students who may be required to repeat specific courses are those with modified programs of study, students on academic or clinical probation, readmitted students, and students returning from a leave of absence.

Note: The Student Evaluation Committee will consider the student’s academic work in its entirety. This will include credit and non-credit courses taken on or off campus. Unsatisfactory academic progress or performance in these courses may become grounds for dismissal.

Procedures

  1. The Student Evaluation Committee does not define policy nor does it modulate the importance of any academic standard or policy set by the College.
  2. The Student Evaluation Committee may consider whether there are relevant personal mitigating factors that could plausibly account for deficient academic performance and form the basis for a decision to justify exceptions to policy.
  3. The Student Evaluation Committee may solicit additional information from faculty members or College personnel to aid in decision-making.
  4. The Student Evaluation Committee will review students' entire record to date in making decisions about student progress.
  5. Decisions of Dismissal shall require a majority vote of those present.
    1. Students meeting criteria for dismissal will be notified, via email, by the University Registrar or his/her designee at least two days prior to the meeting of the Student Evaluation Committee.
    2. Students will be invited to submit a statement, via email, explaining any mitigating factors that may have impacted their academic performance. Such documentation must be received by the Registrar's Office at least one business day prior to the Student Evaluation Committee meeting. This provision ensures that the students' extenuating circumstances are presented to the Student Evaluation Committee by the Registrar's Office.
    3. When the Student Evaluation Committee dismisses a student, the Registrar's Office will provide, via email, a summary of its findings and any pertinent data that led to the dismissal to the student and to the Dean of the College of Health Professions.
  6. Actions other than Dismissal shall require a majority vote of those present.
  7. A student whose status is other than "promote in good standing", shall be notified by the Registrar or their designee as soon as reasonably possible, and confirmed in writing.

Appeal and Notification

A student who wishes to appeal the dismissal decision of the Student Evaluation Committee must submit a written appeal to the Dean of the College of Health Professions within four business days of the initial notification (verbal, email, etc.) of the Student Evaluation Committee's decision. Appeals are to be expedited within a reasonable time. Appeals for a decision of dismissal will be considered in the following circumstances:

  1. New evidence not reasonably available at the time of the Student Evaluation Committee meeting that might have changed the outcome.
  2. Procedural error that is shown to have had a detrimental impact on the outcome of the hearing.
  3. Errors in the interpretation or application of College policy so substantial that they interfere with a fair hearing.

After consultation with the Student Evaluation Committee, Program Faculty, and the Dean of Student Affairs, the Dean of the College of Health Professions will determine whether the written appeal meets the criteria for appeal.

If the appeal meets the criteria outlined above, the Dean of the College of Health Professions shall take appropriate action on the appeal as soon as possible, usually within four business days of receipt of the student's written appeal. Appeals are intended to be expedited in reasonable time.

Note:

  1. Student's are informed (at orientation and via the Student Handbook) that they must check/use their Upstate email accounts regularly as that is a primary means of communication for our faculty, staff, and students.
  2. Annually, students affirm their mailing address via the registration process.

Dean's List

The Student Evaluation Committee awards Dean’s List to full-time students at the end of each semester in recognition of academic excellence for that semester. To qualify for Dean’s List, a student must meet the following criteria:

Undergraduate

  1. Be enrolled as a full-time student with 12 or more credit hours for the semester.
  2. Attain a semester grade point average of 3.20 with no grades below a "C" and a maximum of one "C" grade.
  3. Have a "satisfactory" or "pass" grade or performance in clinical. (A student on clinical probation may not be placed on Dean’s List.)

Graduate

  1. Be enrolled as a full-time student with nine or more credit hours for the semester.
  2. Attain a semester grade point average of 3.50 with no grades below a "C" and a maximum of one "C" grade.
  3. Have a "pass" grade or performance in clinical. (A student on clinical probation may not be placed on Dean’s List.)

Letters of Commendation

The Student Evaluation Committee awards part-time students a Letter of Commendation at the end of each semester in recognition of academic excellence for that semester. To qualify for a letter of commendation, a student must meet the following criteria:

Undergraduate

  1. Be enrolled as a part-time student with 9 – 11 credit hours for the semester.
  2. Attain a semester quality point average of 3.20 with no grades below a "C" and a maximum of one "C" grade.
  3. Have a "satisfactory" or "pass" grade or performance in clinical. (A student on clinical probation may not receive a letter of commendation.)

Graduate

  1. Be enrolled as a part-time student with four credit hours for the semester.
  2. Attain a semester quality point average of 3.50 with no grades below a "C" and a maximum of one "C" grade.
  3. Have a "pass" grade or performance in clinical. (A student on clinical probation may not receive a letter of commendation.)

Graduation Requirements - Undergraduate

To graduate, students must meet all college and program requirements as established in the catalog. Where applicable, students also must meet specific academic requirements as indicated by the program. Candidates for graduation must:

  1. Complete a minimum of 120 semester hours for the Baccalaureate degree, including satisfactory completion of all required courses. Program requirements, which appear in the catalog under the appropriate program, may be in excess of this minimum.
  2. Complete all academic degree requirements for admission to the respective program.
  3. Meet all attendance, course, credit, and other stated requirements of the program and college.
  4. Have a minimum cumulative grade point average of 2.0.
  5. Satisfy clinical course requirements.
  6. Meet program residency requirements.
  7. Satisfy all financial obligations due to the Upstate Medical University.

Note: The student has the responsibility to register for and satisfactorily complete all required course work. However, it is highly recommended that each student make an appointment and go to the Office of the Registrar prior to their last semester before graduation to review their program of study and verify that all degree requirements will be met.

Graduation Requirements­ – Graduate

  1. Medical Technology
    1. Satisfactory completion of the student’s Program of Study as defined by the student’s Academic Advisory Committee to include at least 24 semester hours of course work and a minimum of six semester hours of thesis work for a minimum total of 30 semester hours.
    2. Preparation of a thesis that is an original contribution to knowledge.
    3. Successful passing of an oral thesis examination.
    4. A cumulative GPA of 3.0 or better.
  2. Physical Therapy (Entry Level DPT)
    1. Satisfactory completion of all admissions requirements.
    2. Successful completion of all graduate level courses outlined in the "Program of Study for Physical Therapy" with a minimum earned cumulative graduate grade point average of 3.0.
    3. Satisfaction of clinical course requirements.
    4. Achievement of entry level competence in the Core Values as outlined in the Department of Physical Therapy Education Handbook.
  3. Physical Therapy (Transitional DPT)
    1. Satisfactory completion of all admissions requirements.
    2. Successful completion of all graduate level courses outlined in the "Program of Study for Physical Therapy" with a minimum earned cumulative graduate point average of 3.0.
  4. Physical Therapy - Integrated Standardized Patient Examination (ISPE): First and second year physical therapy students are required to take the ISPE at the end of the Spring semesters of each respective year. The ISPE is used to assess students' abilities during an authentic patient encounter to ensure readiness for upcoming clinical experiences. A detailed description of each exam may be found in the Program Student Handbook. Students must pass the respective ISPE prior to participating in the upcoming full-time clinical experiences that follow the exam. If the student does not pass the ISPE on the first attempt, following review and discussion of student performance with the faculty examiner, the student will be provided an opportunity to re-take the exam. First year students must pass the re-take no later than one week prior to the start of Clinic I: second year students must pass the re-take no later than one week prior to the start of Clinic II. In the event a student fails the re-take, the student will be placed on clinical probation and will not be allowed to participate in the clinical experience. The student may, however, proceed with academic coursework in accordance with departmental and college policies and must participate in a formal remediation program established with the Director of Clinical Education. Following remediation, and no later than one month prior to the start of the next scheduled respective full-time clinical experience, the student will be given one more opportunity to take the ISPE. Failure of this ISPE will result in dismissal of the student from the program.
  5. Physician Assistants
    1. Successful completion of all didactic courses with a minimum GPA of 3.0.
    2. Successful completion of all clinical competency exams during the didactic year.
    3. Successful completion of all clinical rotations.
    4. Successful completion of all end-of-rotation exams.
    5. Successful completion of the Master's Seminar and Master's Project.
    6. Successful completion of the comprehensive Physician Assistant written exam at the end of the clinical year.
    7. Successful completion of the Objective Skills Clinical Evaluation (OSCE) examinations at the end of the didactic and clinical years.

Academic Standards for Physician Assistant Studies

Physician Assistants are delegated a high level of responsibility when participating in the assessment and management of patients' medical problems. Accordingly, physician assistant students must maintain certain academic and technical standards to continue matriculation in the Physician Assistant Program.

Please see Physician Assistant Handbook for detailed description of academic standards.

Deceleration of a Student

If a student needs to repeat a course due to academic deficiencies, the student will not be allowed to enter into clinical rotations until that course has been successfully completed. This will cause a change in the student's Program of Study, resulting in delayed graduation. Deceleration policies are at the discretion of the department.

Thesis requirements

Thesis requirements are specific to each degree program. Students will be informed by the faculty advisors about the individual program thesis requirements. A graduate student who has completed all degree requirements except the writing of the thesis must register for one credit hour per semester including the semester of the scheduled oral defense. Registration in not required for thesis work during the summer session.