Academic Evaluation and Promotion

Assessment - Undergraduate

Academic assessment on this campus is conducted to help us identify and support the learning needs of our students, and to continually improve teaching and curriculum. Major goals and expectations of all health professions students are that they are able to demonstrate the skills necessary to gather relevant information, evaluate it critically, and communicate it effectively to patients, families, and colleagues. In addition, it is important that all students possess basic mathematical skills that will allow them to perform optimally in their roles as health professionals. As a student in this College, you will be expected to be active in a range of campus assessment activities, and you will be expected to do so in a variety of ways, which may include participation in testing and student opinion surveys.

A collection of designated materials intended to demonstrate accomplishment of the SUNY General Education learning outcomes in the areas of basic communication, critical thinking, and information management, will be compiled and maintained within the Division of Arts and Sciences. This will be accomplished in the context of several courses in your program of study; these courses are designated as SUNY General Education (SUNY Gen Ed) courses.

Academic assessment activities are intended to help determine where and how our programs and services are succeeding in supporting student learning, and where curricular changes need to be made to ensure continuous improvement. These activities are essential to the process of identifying gaps and/or needed changes, and are always focused on encouraging and supporting the educational success of our students.

Grading System - Undergraduate

Academic records are kept in terms of semester credit hours, grade, grade points, grade point averages, and cumulative grade point averages.

  1. Credit Hours – indicate the amount of classroom, laboratory, clinical and preparation time required in a course and will vary with different courses. The number of credit hours allotted for each course is listed with a course description in the catalog.
  2. Grades – The grades given by the College are: A, A-, B+, B, B-, C+, C, C-, D+, D, D-, F, XF, I, IP, P, W, WP, and WF. Grades of A, A-, B+, B, B-, C+, C, C-, D+, D, D-, and P are considered passing grades except if otherwise designated by a program. These exceptions in the standard grading system will be identified in the program handbook and on the Program of Study Form.

The "F" indicates that a student’s work has been unsatisfactory.

Pass grades are not included in the calculation of the grade point average, and will appear on the transcript as "P". Only pass grades earn credit toward degree requirements. Fail grades appear on the transcript as "F" and are calculated into the grade point average as an "F" grade.

The "IP" (In Progress) grade designates extension of course work across more traditional semester boundaries. The IP grade does not affect the student’s grade point average.

W, WP or WF describe withdrawal from a course. "W" will automatically be recorded for a student who withdraws prior to the completion of 75% of the semester or course contact hours. After 75% of the semester time or 75% of the course contact hours has elapsed, "WP" (withdraw passing) or "WF" (withdraw failing) will be recorded based on the student’s academic status at the time. A "WF" grade is calculated the same as an "F" grade.

The "XF" (academic dishonesty) grade is a failure due to finding of guilty of academic dishonesty by the judicial process. An "XF" grade is calculated the same as an "F" grade.

The grade "I" (Incomplete) may be granted to a student only if it can be demonstrated that it would be unfair to hold the student to the normal time limits of the course. Failure to complete a required segment of the course or failure to appear for the final examination because of illness or other reasons considered valid by the instructor of the course can result in a tentative grade of incomplete (I). Arrangements for removing an incomplete grade must be made with the individual course instructor before the student can continue into the next academic period. In no case may such arrangements be extended beyond a one year period. (However, where possible, it is strongly advised that students remove incompletes within one semester.) Failure to meet this requirement will automatically result in the assignment of the grade "F".

Letter Grade Grade Point
A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67

C+

2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
D- 0.67
F 0.00
XF 0.00
  1. "Grade Points" – indicate the quality of work done by a student according to the above scale.
  2. "Cumulative Grade Point Averages" – are calculated by dividing grade points earned by the hours carried. Transfer credits, withdrawals, incompletes, as well as pass grades in a pass-fail system are not averaged into the cumulative G.P.A. The grade achieved in a repeated course is averaged into the cumulative G.P.A. Upon completion of the repeated course, the previous grade received is deleted from the cumulative grade point average (G.P.A.), but remains on the student’s transcript.
  3. Students who were previously in attendance in the College of Health Professions and who are admitted to another program will have their grade point averages computed as follows: If any credits from their previous course work are applied towards their new program of study, then the previous cumulative grade point average will also be carried forward and applied to their new program of study. If no credits from the student’s previous course work are applied towards the new program of study, then a new grade point average will be calculated based on the new program of study course work only.

NOTE:  For the Cardiovascular Perfusion Program, prior to enrolling in CVPR 450: Advanced Clinical Perfusion, students must pass a comprehensive examination. The process involves two four-hour written examinations. The first section of the examination is a Basic Science Examination which covers the theoretical knowledge base necessary to practice in the field. The second exam is the Clinical Applications examination which uses a problem based approach to test the applicants ability to integrate the basic science with clinical data to design and implement a reasonable approach to patient care. The exams will be offered on two separate and consecutive days during the final exam week of the fall semester. The minimum passing score on each test is a 65%. Students not achieving the minimum score on either or both of the tests can request to retake the section or sections of the test which a minimum score was not achieved. Requests for retaking the test must be received in writing by the department chair no later than the 5th week of the spring semester at which time the department will schedule with the student a date during the 7th week of the spring semester to retake the examination(s). In the event that the student does not achieve the minimum score on re-examination, the student may be dismissed from the program. Students failing to meet the minimum score on any of these examinations will be expected to meet with the department faculty and develop a course of study which will assist the student to independently prepare for the reexamination process.

Grading System - Graduate

The grading system includes passing grades of "A", "A-", "B+", "B", "B-", "C+", "C", "C-", "P", and failing grades of "D+", "D", "D-", "F" and "XF", and an "I" for "Incomplete". The Incomplete grade, as used in this College, may be changed to another grade at the discretion of the instructor, or it can remain on the record as a final grade indicating incomplete work. The Incomplete carries no credit.

A minimum course grade of "C-" is required for graduate credit. An overall "B" average (3.0 grade point average) must be maintained. A grade of "B" may be required for particular courses as determined by department chairs/program directors. Passing grades in thesis research credit hours (designated as the 700 series) are not included in the GPA. Other courses, as approved by the General Assembly, which are evaluated "pass" or "fail" are also not included in the GPA if successfully completed but may be credited towards fulfilling the didactic requirements of a student’s degree program.

The "IP" (In Progress) grade designates extension of course work across more traditional semester boundaries. The "IP" grade does not affect the student’s grade point average. "W", "WP", or "WF" describe withdrawal from a course. "W" will automatically be recorded for a student who withdraws prior to the completion of 75% of the semester or course contact hours. After 75% of the semester or 75% of the course contact hours has elapsed, "WP" (withdraw passing) or "WF" (withdraw failing) will be recorded based on the student’s academic status at the time. A "WF" grade is calculated the same as an "F" grade.

A "XF" grade is failure due to a finding of guilty of academic dishonesty by the judicial process. A "XF" grade is calculated the same as an "F" grade. Pass grades are not included in the calculation of the grade point average, and will appear on the transcript as "P". Only pass grades earn credit toward degree requirements.

The grade "I" (Incomplete) may be granted to a student only if it can be demonstrated that it would be unfair to hold the student to the normal time limits of the course. Failure to complete a required segment of the course or failure to appear for the final examination because of illness or other reasons considered valid by the instructor of the course can result in a tentative grade of Incomplete (I). Arrangements for removing an incomplete grade must be made with the individual course instructor before the student can continue into the next academic period. In no case may such arrangements be extended beyond a one year period. (However, where possible, it is strongly advised that students remove incompletes within one semester.) Failure to meet this requirement will automatically result in the assignment of the grade "F". Grades in "700" research courses are not included.

A minimum course grade of "C-" is required for graduate credit. An overall "B" average must be maintained. Grades in research courses (those in the 700 series) are not included. Research and clinical education courses which are not graded in the letter system are evaluated "Pass" or "Fail". Pass indicates performance of sufficiently high quality for credit to be assigned.

Grade Points - indicate the quality of work done by a student according to the following scale:

Letter Grade Grade Point
A 4.00
A- 3.67
B+ 3.33
B 3.00
B- 2.67

C+

2.33
C 2.00
C- 1.67
D+ 1.33
D 1.00
D- 0.67
F 0.00
XF 0.00

"Cumulative grade point averages" are calculated by dividing grade points earned by the hours carried. Transfer credits, withdrawals, incompletes, as well as pass grades in a pass-fail system are not averaged into the cumulative grade point average (G.P.A.). The grade achieved in a repeated course is averaged into the cumulative G.P.A. Upon completion of the repeated course, the previous grade received is deleted from the cumulative G.P.A., but remains on the student’s transcript.

Pass/Fail Policy

(This applies only to courses not normally offered on a Pass/Fail basis).

With the increased difficulty in transferring courses taken on a pass/fail option, students are cautioned to be very selective about which courses they take on such a grading system. Students deciding to take courses on a pass/fail grading system must comply with the following:

  1. G.P.A.:
    1. Undergraduate: Have a cumulative G.P.A. of 2.0.
    2. Graduate: Have a cumulative G.P.A. of 3.0.
  2. Obtain permission from:
    1. the course instructor
    2. the student’s educational coordinator/department chair
  3. Completed form must be received by the Registrar by the end of the Add/Drop period for the semester.
  4. A maximum of three credit hours can be taken on a P/F basis in any academic year. Individual programs may have criteria in addition to the above. Pass grades are not included in the calculation of the grade point average, and will appear on the transcript as "P". Only pass grades earn credit toward degree requirements. Fail grades appear on the transcript as "F" and are calculated into the grade point average as an "F" grade.

Midsemester Progress Report

A student may receive a mid-semester progress report if course work is deficient. Deficient course work may include poor attendance, delinquent assignments, poor academic performance, professional behavior difficulty, or unsatisfactory clinical performance which may result in the student earning a low final grade in the course at the end of the semester. A student that receives a mid-semester progress report should make an appointment with the faculty member or an appropriate advisor to discuss performance in the course.