All matriculated students enrolled in the College of Graduate Studies are required to register for at least one semester of each calendar year. Students who do not register during a calendar year (two consecutive semesters) may be withdrawn from academic study. Those who are on a formal, approved, leave of absence are exempted from this requirement.
If a student desires to audit a course, permission must be obtained from the course director and the Dean. The student is required to complete necessary registration forms for the course audit. Audits carry NO credit. There is an Audit Fee for students not taking other course work.
Adding – The decision to add a course must be made before 20% of the course is completed. An "Add/Drop/Audit" form is obtained from the College of Graduate Studies.
Drop – (Withdrawal from a course): If a course is dropped before, and up to, the one-third mark of the course, the drop action will not be recorded on the University transcript. If a course is attended and dropped beyond the one-third mark of classes held, the University transcript shall identify the drop action as either "W/S" (Withdrew/Satisfactory), or "W/U" (Withdrew/Unsatisfactory). W/U is regarded as a "failure" and is included in the student's GPA until the course is completed or re-taken with a passing grade. No academic credit will be given. The grade given at the time of the withdrawal will accurately reflect the student's level of academic achievement at that time.
Add/Drop requests must be approved by the student’s academic advisor, the instructor of the course being added or dropped and the chair/director of the department/program in which the student is enrolled. For MD/PhD students, the signature of one of the MD/PhD Co-Directors is also required. The completed form is then returned to the College of Graduate Studies for the Dean’s approval.
Change in Credit Status
Credit to audit or audit to credit: The decision to change the credit status of a course from credit to audit (no credit received) or audit to credit must be made before 20% of the course is completed. An Add/Drop/Audit form is obtained from the Office of Graduate Studies. Requests for change in course credit status must be approved by the student’s academic advisor, the instructor of the course, the Chair/Program Director of the program in which the student is enrolled, and the Dean of the College of Graduate Studies. The completed Add/Drop/Audit form is returned to the College of Graduate Studies.
Drop/Add Change in Credit Status Fee
A $20 fee will be charged for each change in credit status fee transaction occurring after the defined period has ended. This fee is assessed for the additional workload the drop/add activity creates in the Registrar, Bursar, and Student accounts areas. The defined period is no later than ten academic days following the first day of the semester.
Transfer of Credits
Credits taken at other institutions, the grades of which are "B" or better, may be transferred to the Upstate Medical University upon approval by the Dean of the College of Graduate Studies. Transfer of credits toward a degree program at Upstate Medical University is requested by the department chair/program director of the student's area of study for advanced students, and requested by the Advisory Committee for first year students. Twenty semester hours of transfer credits may be accepted to meet graduation requirements in the doctoral programs. Six semester hours of transfer credit may be accepted to meet graduation requirements for a masters degree. By petition to the Dean, a limited number of additional credits can be approved for transfer.