Transcripts

Academic Transcripts

An academic transcript is a complete record of all the credit-bearing coursework you attempted or completed at SUNY Upstate Medical University. In addition to being a record of your coursework, it also indicates any degree our University has conferred for you. Transcripts are only considered official if they have the seal and signature of the registrar. Further they must be sent directly to a third party in a sealed envelope. Any transcript our University sends directly to a student and is opened by the student is to be considered an unofficial copy of their transcript.

How to Get a Copy of Your Transcript

Complete our Request Form , sign it and either fax, mail or bring it to us in person.

It is the policy of SUNY Upstate Medical University to require that all official transcripts be made out to a specific institution or agency.

An official transcript may be mailed to a student in a sealed envelope when required, but the name of an institution or agency who will be the final recipient must be provided in the request for a transcript.

It is the policy of Upstate Medical University not to release an official transcript to a student. Exceptions are made when the transcript is made out to a third party as the final recipient, sent on security paper, and enclosed in a sealed envelope bearing the Registrar’s name. An official transcript not sent on security paper (i.e. a transcript to be scanned is sent on a paper with a watermark, not security paper) may only be released directly to the official third party recipient.

To protect the confidentiality of your transcript, Federal law requires your signed consent to release your transcript. Not even a parent may receive your transcript without your signed release (Federal Family Rights and Privacy Act of 1974 -Buckley Amendment). That is why no phone, email, or third party requests can be accepted.

Transcript Fees

A fee of $5.00 is required to accompany every official and unofficial transcript request.

The $5.00 fee for each transcript includes postage, except Overnight Delivery, which is an additional charge of $25.00. Incorrect payments and requests are returned for correction. You may pay by cash, check, credit card or money order.

• Checks and Money Orders: should be payable to SUNY Upstate Medical University.
• Credit Card: Please submit your Credit Card type (VISA/Mastercard or Discover Card only), your account number, the expiration month and year, the 3-digit security code, and your signature authorizing the charge.
• You may also contact the Bursar's Office at 315 464-5148 directly to relay your credit card information over the phone.

Make Certain You Do Not Owe Money to the University

State law prohibits the Registrar's Office from releasing a student's record if they owe the University money, Pursuant to the Student Debt Obligation/Bankruptcy and Statute of Limitations (Section 302.1(j) Title B, Official Compilation of Codes, Rules and Regulations of the State of New York. Nor can a student's record be released if they are on the NYS Student Loan Service Center Loan Default List. If you owe the University money, you will be notified that your request cannot be processed until your obligation is satisfied. Contact the Bursar's Office to determine how to satisfy your outstanding obligation.